Pay and Benefits Specialist

Classification: Administrative Officer R18

Reports to: Assistant Director, Pay and Benefits Operations

Salary Range: $66,047.41 to $74,854.64 per annum

Union/Excluded: Excluded, Schedule A

Security Screening: Required 

Job Type: Regular full time

Additional Info: An eligibility list to fill future vacancies may be established. Testing may be required. Lesser qualified applicants may be appointed at a lower level.

 

We are seeking a Pay and Benefits Specialist to join our team in VICTORIA, British Columbia, Canada. 

As a Pay and Benefits Specialist, you will be part of a highly functioning and supportive team. You will use your knowledge and expertise to support BC Pension Corporation’s employee pay and benefits programs and lead processes to ensure accurate and effective service delivery and compliance. 

You will be engaged in fast paced, challenging and exciting work. You will work with our new Fusion Oracle system and be part of other initiatives that will shape the future of our work and contribute to our overall success.

This role requires a highly organized and detail-oriented individual who is accountable for their work and provides exceptional client service. A proactive, collaborative team player, able to prioritize, meet deadlines, adapt to change, adept at navigating systems and take the initiative to learn and create efficiencies. 

This is an exciting opportunity for someone looking to advance their career with opportunities to learn, be part of a great team and contribute with your expertise to make a positive impact within our organization. Apply now! 

Hybrid Work Model 

This position is located in our Victoria, BC office. You will have the flexibility to work part of the time on-campus and part of the time off-campus. The requirement for on-campus presence is a minimum of 40% of your schedule in a month. 

Additional requirements are determined by the role functions and operational needs of each business area.  

• Administers pay and benefit transactions, including pensions, remittances, legislated system updates, ensuring compliance with policies, legal requirements and regulations, liaising with Finance and other HR business partners as required.  
• Applies rules to calculate and verify salary and leave adjustments and entitlements, overpayments and underpayments, applying collective agreement, terms and conditions for excluded employees and relevant policies.  
• Advises on and processes employee's entitlements, options and enrollment procedures for BCGEU and excluded benefit programs. 
• Research employee purchase of pension service entitlements and verifies application information on behalf of the employer. 
• Completes, verifies and processes pension applications relevant to enrolment, termination, leave periods and purchase of service.  
• Advises on, calculates and processes employees proceeding to retirement, maternity leave, parental leave or lay-off status on pay and benefit entitlements. 
• Performs various reconciliations and other control procedures involving payroll, benefit, leave, and pension matters to ensure accuracy and compliance. 
• Reviews and monitors reports, statements, and summaries related to pay and benefits accounts. 
• Identifies, investigates, and resolves pay and benefit discrepancies and issues, applying and interpreting policies, employment agreements and related legislation.  
• Develops, implements and maintains pay and benefit processes and procedures and advises on system functionality issues. 
• Provides subject matter expertise and training across the organization for HR systems and contributes to special projects as required. 
• Provides administrative support for short-term illness and injury program (STIIP) and long-term disability (LTD) processes.   
• Participates in and support branch initiatives and projects as required

Must have

• Post-secondary education in a related field (e.g., human resources, accounting, payroll, benefit and pension administration, business administration).
• Minimum of four years of recent pay and benefits administration experience within a large, complex, unionized organization that includes:
  • Demonstrated experience with human resource information and pay systems.  
  • Experience analyzing and documenting business processes and improvements.
  • Experience interpreting and applying collective agreements, policy and legislation.
  • Experience communicating with employees, providing comprehensive guidance on payroll, benefits and entitlements in accordance with collective agreements and organizational policies.
  • Experience calculating employee absences, time-related benefits, leave entitlements and other pay and benefits calculations.
  • Demonstrated experience with Excel including the ability to work with large amounts of data and complex files.
• An equivalent combination of education, training and/or experience may be considered.

Nice to have

• Experience with Oracle Fusion is preferred.
• Payroll certification is preferred.

 

Knowledge, Skills and Abilities

• Strong understanding and knowledge of current HR, pay, and benefit policies, principles and practices. 
• High-level knowledge of applicable jurisdictional (federal, provincial) HR legislation such as employment standards, tax law, employment law, human rights, the Public Service Act, and collective agreement administration. 
• Demonstrates agility, initiative, strong organizational skills with the ability to manage multiple competing demands and meet deadlines. 
• Demonstrates strong interpersonal skills with the ability to interact and build relationships with all levels of staff, including management, contractors and executive. 
• Ability to anticipate and understand client needs, gather requirements, and develop sound options and recommendations for solutions. 
• Ability to manage client expectations while being innovative and flexible to their needs. 
• Ability to communicate technical or complex information clearly and effectively, both verbally and in writing. 
• Ability to maintain a high level of professionalism, discretion, diplomacy, and judgment. 
• Ability to navigate and learn new HR technology, systems and tools. 
• Ability to prepare and deliver presentations to various audiences, including facilitating training/information sessions. 
• Process-oriented with strong attention to detail and analytical and problem-solving skills. 
• Strong excel and reporting capabilities. 
   

Application requirements 

Cover letter: Please do not submit a cover letter; it will not be reviewed.

Resume: A resume is required as part of your application. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Please allow approximately 15 minutes to complete this questionnaire.

Applications will be accepted until 11:59 pm PST on the closing date. Late applications will not be considered.

 

Diversity & Inclusion 

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. 

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at jobs@pensionsbc.ca.

BC Pension Corporation is one of the largest professional pension service providers in Canada. We serve over 780,000 active and retired members and more than 1,000 plan employers, paying out more than $540 million in benefits each month (over $6.5 billion a year) to over 240,000 retirees. One in eight BC citizens is a member of one of the five pension plans we serve. Services include providing plan information to members and employers, managing contributions and member records, paying pension benefits, and providing policy, financial and communication services to plan boards. We are a community of dedicated professionals who share common beliefs about client service and a desire to make our organization an even better place tomorrow than it is today.