Job Summary The overall purpose of this position is to provide financial management for various Operating Units (OUs). The individual is responsible for the development of the budgets and forecasts as well as analyzing financial results, highlighting operational variances, identifying and resolving issues. The individual partners directly with leadership staff to ensure proper fiscal control of revenue and expenses. They will interface directly with executive staff and volunteers. Additionally, they are responsible for driving ad-hoc projects and process improvements to support their client operations and financial reporting.
This role reports to the Senior Director Business Finance and manages approximately 3 staff. The incumbent is responsible for the major initiatives as a subject matter expert (SME) across supported OUs. They will work independently and in groups and are required to complete most tasks with minimal supervision. As the primary financial SME for their designated clients, this individual must provide strategic support, financial advice and continually educate staff and volunteers on all aspects of financial management. While doing so, the individual must also partner with key staff to stay apprised of activities related to supplier contracts, invoicing and expense reporting.
This position must conduct periodic reviews of existing processes and recommend, socialize, and implement changes as necessary. They must solve problems, demonstrate strong leadership skills, lead meetings and facilitate effective staff and volunteer interactions. This role will include other duties as assigned. Some travel will be required.
Key Responsibilities
Manage finances for business units; This includes budget & forecasting, financial reporting, ad-hoc analysis, and all areas of revenue, expense and capital items and other projects.
Reconciles and maintains budget and forecast supporting schedules including categorizing and tracking updates by major line of business
Consolidates and analyzes total financial trends by line of business, strategic vs operational spend and key budget categories.
Interfaces and partners with OUs, implement, and create budget and forecasts; Provides financial analysis and consultation to management, as needed.
Acts as the key point of contact with the Controller’s office for general ledger entries and accruals
Streamline processes and ensures tools used to develop financials are efficient (Excel spreadsheets and Oracle) which involves working closely with IEEE Financial Planning & Analysis, Financial Systems team and IT staff, with the ultimate goal of automating processes to reduce manual work
Represents Business Finance in ad hoc committees for financial reporting improvements by partnering with the Controllers’ office and OU Staff to fulfill requests as mandated by the OU and IEEE Boards
Oversees and monitors the financials to ensure all policies and procedures are being followed and to ensure actual revenue and expenditures are in line with budget and/or forecast; Partners with the Accounting team to understand results streams to ensure accuracy
Manages cost centers including coding structure, understanding key accounts and cost center ownership; Works to streamline use of chart of accounts to increase efficiency; Understands the flow of accounting information to ensure accurate recording of financials, free from inconsistencies and errors.
Creates or updates standard operating procedures for department documents; Prepares and conducts training for staff and volunteers.
Develop and prepare agendas and presentations for OU and IEEE Board meetings.
Support OU Treasurers and major OU Boards with financial support and analysis
Travel Information
5-10% Domestic and International
Qualifications
Education
Bachelor's degree or equivalent experience Finance, Accounting, Economics, Business Administration, related field Req
Work Experience
7-10 years 7+ years of financial work experience Req
Skills and Requirements
Successful record of increasing efficiency, accuracy, and financial visibility by creating, streamlining and improving processes, systems, and reports
Ability to provide senior executives and staff members with critical data and reports to enhance strategic planning, forecasting, and analytical functions
Strong analytical skills and problem-solving capabilities
Strong communication and interpersonal skills; Must be able to work well with various levels of staff and volunteers including IEEE senior management and volunteer leadership
Ability to undertake complex financial analyses including budgeting, trend analysis, forecasting, algorithms and financial modeling
Ability to understand the larger picture, within the context of the operating unit and at the IEEE level
Strong technical and financial knowledge, including understanding of accounting and internal control
Understands and practices sound fiscal principles
Working knowledge of Excel, PowerPoint and Oracle
Detailed and results oriented. Must be able to monitor and check work for accuracy; Must be able to develop procedures and ensures that work is done thoroughly and accurately
Understands and utilizes financial data and information to make sound recommendations that promote decision making and cost effectiveness
Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Min: $149,000.00Max: $186,000.00
