Administrator- Temporary

Specific duties include but are not limited to:

·       Fulfill Awards Products and Honoraria of approved awards.  Assist with resolving discrepancies and obtain additional approvals, as needed.

·       Vetting of all awards recipients and select officers with IEEE Legal

·       Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics.

·       Update member/customer records of awards recipients

·       Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery; Reconcile vendor invoices and submit for processing; inventory items

·       Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments); Fulfill S/C Concentration Banking requests for Chapters payments and initiatives

·       Process chapter subsidies for seed money for special projects and fund initiatives.

·       Heavy daily interaction with volunteers, staff, and various vendors.  Assist with problem resolution

·       Backup support for Provisioning NextGen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed; Meet compliance requirements

Reconcile invoices for submisison for payment

College Degres Preferred or equivalent 3-6 business years experience

·       Excellent interpersonal and organizational skills

·       Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors

·       Accuracy and attention to detail is must for this position

·       Ability to work independently and meet deadlines with minimal supervision is a must

·       Effective time management and prioritization skills in order to manage multiple projects simultaneously

·       Demonstrated analytical and problem solving skills

·       Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy

·       Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting

·       Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules