Facilities Supervisor
RESPONSIBILITES:
- Responsible for maintaining a healthy productive work environment of the facilities.
- Provides a single point of contact for each business unit.
- Acquires an understanding of business requirements in order to deliver customer service.
- Landlord Interface to resolve building issues, project planning and meeting governmental requirements for occupancy.
- Maintains drawings of space for planning for new hires and space allocations.
- Oversees the mail room services, copy services, reception
- Reviews and approves local vendor bills
- Works directly with vendors, establishes service expectations, reviews services
- Responsible for annual and bi-annual bids for outside office services provided by vendors
- Reviews and manages maintenance contracts for all office electronic equipment with the exception of computer equipment
- Manages the office services help desk (Facility Mailbox, Building Work Tool and/or Phone Line)
- Oversees the equipment servicing and monitors maintenance issues that fall within facility standards.
- Manages building security access program
- Maintains the parking records
- Manages the office key program
- Responsible for the office emergency plan, evacuation plans, life/safety program and training
- Manages conference room scheduling
- Oversees the pantry and catering services
- Project management �· construction projects, liquidations, bid review, space planning, space standards, office moves
- Implementing facility office standards and creating new standards if necessary.
- Making important day to day business operational decisions without the need for RFM approvals.
- Continually looking for cost saving measures.
- Review all facility real estate reports on a monthly basis that pertain to local office(s) and evaluate for cost savings.
QUALIFICATIONS:
- Post Secondary diploma or degree
- Minimum 5 years of experience working in a facilities position
- Building operations certificate such as RPA, IFMA preferred
KNOWLEDGE, SKILLS & ABILITIES:
- Bilingual (French & English)
- Understanding of building operations
- Ability to react to building failures in a calm organized manner
- Manage/Supervise staff both in house and outsourced
- Excellent interpersonal skills with the ability to quickly develop business relationships
- Strong self-motivation to drive results
- Excellent communication skills both verbal and written
- Effective use of Microsoft Office
- Ability to compare proposals
- Planning skills so that services are continually available.
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
