Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Develop, implement, and/or improve the accounting process, supporting the timely preparation of financial statements. Manage the PTP / accounts payable cycle, coordinating with the Concierge, BPO, PSM, Warehouse, Treasury, and other teams, ensuring compliance with company policies and procedures.
MAJOR RESPONSIBILITIES
- Perform Concierge tasks (review and approval of purchase requisitions, POCN purchase order change process, management of Concierge email tasks, resolution of issues preventing invoices from being posted through the normal workflow, internal customer service).
- Daily review of ACR email, manual entries from SRM, and processing of urgent payment requests.
- Perform tasks related to corporate cards (review and acceptance in the electronic invoicing system [EDICOM], review and posting of corporate credit card statements, stamping and sending invoices to cardholders, tracking card requests, changes and cancellations, creation of purchase invoices, and internal customer service).
- Timely maintenance of operational metrics with BPO, PSM, payments, and those of the Concierge team, as well as management to resolve open items.
- Prepare and monitor accounts payable reports, parked invoices, blocked payments, open purchase orders, parked invoices, late payments, advance payments, weekly BPO postings, among others.
- Review and follow up on old items in AP Trade accounts and the GR/IR account, as well as track and resolve old reconciliation items.
- Administration and reporting of the electronic invoicing system to confirm correct invoice processing and follow up on errors shown in the reports.
- Backup support for the Vendor Master process (creation and change requests, inquiries, DSP, and Ariba).
- Support the department in the accounting close process, in other functions inherent to the position, and in those assigned by the direct manager.
- Control, monitor, and execute assigned projects to promote development, comprehensive knowledge, and continuous improvement.
Qualifications
- University bachelor’s degree in Accounting or a related field.
- Intermediate English level (B1+).
- At least two years of experience in accounts payable or purchasing in any industry.
- Preferred experience in the medical industry and free trade zone regime.
- Preferred experience with electronic invoicing regulations.
- Excel: database management, aggregation formulas, and pivot tables (creation).
Additional Information
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
