The City of Quinte West is situated on the shores of the beautiful Bay of Quinte. We are located directly along the Highway 401 corridor approximately 1.5 hours east of Toronto and 2.5 hours west of Ottawa. Over 46,560 people make Quinte West home. Quinte West’s natural setting, with its attractive scenic backdrop of rolling hills, rich farmland and clean waterways, creates a healthy environment for working, living, and raising a family. Safe, well-planned neighbourhoods and plenty of recreational activities make Quinte West the ideal place to visit or call “home”.
Position: Supervisor of Accounting Department: Financial Services Division: Accounting Reports to: Manager of Finance
Financial Services
This department carries out the statutory duties of the City’s Treasurer and is responsible for the taxation and financial support service responsibilities for the City. It also provides advice on fiscal, financial, accounting, purchasing, risk management, and asset management matters to the Chief Administrative Officer (CAO) and Council on all statutory, operations, and custodial matters affecting the City's finances.
Accounting
These duties include providing sound management of the City’s financial assets and operations, ensuring the formulation and administration of the annual operating and capital budgets, and preparing year end reporting in conjunction with Council, the Chief Administrative Officer and the department directors.
Purpose and Scope: The Supervisor of Accounting oversees daily general accounting operations, including managing Development Charge deferred revenue policies, general ledger reconciliation, and operating account analysis. The position is responsible for preparing and monitoring the Operating and Capital budgets, long-term financial plans, reserve balances, and debt projections, as well as assisting in budget forecasts and presenting them to Council. Additionally, the Supervisor of Accounting manages year end financial processes, including preparing working papers and financial statements, and is responsible for implementing new Public Service Accounting Standards (PSAS). The role includes submitting funding reports and supporting grant applications and progress reports. They also oversee the City's Community Fund Grant program, including application tracking and analysis and handle financial reporting for cemetery trust funds and Quinte Transit. The Supervisor is responsible for the division’s day to day supervision and operations. The Supervisor is responsible for providing leadership to their work unit, including coaching and developing team members. Matters of a confidential nature shall be treated with due regard for the best interests of the municipality and its personnel.
Duties and Responsibilities:
• Facilitate the financial accounting and cash control functions of the City’s administration operations, including accounts receivable, accounts payable, financial statements, fine payments and financial disbursements. • Provide assistance to the Manager of Finance regarding ongoing financial analysis and daily general accounting functions regarding operating accounts. • Provide financial review of grant applications and routine process reports to ensure accuracy of reports. • Perform year end adjustments, accruals, deferrals, and reallocation of general ledger balances in support of operating accounts. • Create journal entries and updates to the general ledger for all financial subsystems' month end and year end closings. • Provide general ledger analysis/reconciliation for various departments on a monthly basis. • Assist departments with monthly operating account analysis. • Provide ongoing support, training, and guidance to City staff using the City’s financial software Great Plains, Microsoft GP. • Planning and preparation of year end reports and working papers for the City as well as Quinte Transit. • Preparation of City’s financial statements and year end reports and communication with the external auditors. • Monitoring, interpreting and applying accounting standards under PSAS. • Preparation of City’s Financial Information Return (FIR), and annual reports due to the government related to standard funding such as OCIF and CCBF. • Assist with the preparation and review of financial information related to grant applications and grant progress reports. • Preparation and submission of the Broader Public Sector (BPS) Energy Reporting annual report submission. • Coordination and support of merchant banking operations. • Complete various types of analytical type projects. • Perform internal audit functions. • Coordination and tracking of the Community Fund Grant Program, including assisting in the preparation of suggested grant allocations to Council. • Maintenance and creation of Operating budget and Reserve projections for the long-term financial plan. • Calculation of impact of future capital projects and related debt on reserves and ongoing operating budget costs of the City. • Projecting investment income and future operating expenses of the City. • Calculate, track, and facilitate the invoicing of deferred revenue programs, including deferred Development Charges in accordance with applicable laws. • Assisting with the annual financial budget presentation to Council, including the preparation of the supporting working papers. • Administer a ‘test’ environment and monitor all draft changes to ensure system integrity before implementation. • Propose and suggest changes to user rights and security settings to be authorized by the Manager of Finance/Deputy Treasurer. • Create ad hoc reports that are not available in Microsoft GP or Management Reporter when required. • Advocate for and participate in continuous improvement, identifying possible trends, risks and business improvements. • Demonstrate a commitment to learning and overall professional development. • Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act, other applicable legislation, best practices, and City policies and procedures. • Accountable to ensure that all safety requirements are met by contractors or independent operators. • Assist the Manager in the development and implementation of departmental policies and procedures. • Assist with the recruitment and selection of staff. • Assist the Manager with the preparation and maintenance of appropriate databases for use in the department and other City departments. • Perform such other duties necessary and assigned to maintain the continuity of functions under the incumbent’s jurisdiction. • Assist with training and scheduling staff, processing timesheets and maintaining current records.
Note: The above duties are representative of a typical position and are not to be construed as all-inclusive.
Competencies:
This position will:
Demonstrate the City’s core corporate competencies: • Ambassador • Health and Safety Behaviour • Integrity, Trust and Accountability • Quality of Work • Teamwork
Demonstrate the City’s leadership competencies: • Leadership • Financial Management • Managing Others • Service Delivery • Decision Making
Demonstrate the position competencies: • Building Effective Teams • Conflict Management • Directing Others • Priority Setting • Technical Learning
Contacts:
The position will have direct contact with:
Internal: Directors, Managers, Human Resources, members of Council and Committees, department staff and other City staff, where appropriate.
External: Local boards and their senior officers, federal and provincial officials, agencies, developers, consultants, contractors, solicitors, other municipalities, and the general public.
Education/Specialized Training/Skills:
The position will require:
• A minimum of a four (4) year university degree in Accounting, Business Administration, Finance or a related field, or an approved equivalent combination of education and experience. • A professional accounting designation such as Chartered Professional Accountant (CPA), Chartered Accountant (CA), Certified General Accountant (CGA) or Certified Management Accountant (CMA). • Working knowledge of computerized accounting systems, and advanced Excel skills (e.g., Functions and pivot tables). • Excellent verbal and written communication skills. • Strong accounting skills and knowledge, including the ability to interpret and apply acts, bills, and generally accepted accounting principles (GAAP). • A highly developed sense of professionalism, tact and diplomacy. • Demonstrated respect for highly confidential and sensitive issues. • A high degree of emotional intelligence (the capacity to be aware of, control and express one's emotions and to handle interpersonal relationships judiciously and empathetically). • Demonstrated customer service and public relations skills. • Knowledge of current issues facing local government in Ontario. particularly as they relate to the portfolio. • Knowledge of human resources management, financial management and project management strategies. • Demonstrated ethical behaviour and business practices. • The ability to work well independently on several projects concurrently and possess excellent communication, organizational and creative thinking skills. • Proficient knowledge of related policies, procedures, legislation and initiatives. • Strong and effective research, analysis, problem solving and conflict resolution skills. • The ability to work with a diverse group of individuals in a team environment. • A commitment to providing high quality, cost effective services to the City and the community. • Strong organizational skills with the ability to prioritize work in a demanding environment. • Strong conflict resolution and negotiation skills. • Strong computer skills including Google Workspace, Microsoft Word, Excel, PowerPoint, (or other similar software programs) email and internet. • Strong written and verbal communication skills. • Strong and effective analytical, critical thinking and problem solving abilities. • The ability to obtain and maintain a satisfactory criminal record check or security clearance, deemed acceptable to the employer. Nice to have:
Although not required, the following would be considered a preferred asset to the position.
• Certificates related to Municipal Governance, Property Taxation or Public Sector Accounting. • A valid Class G Driver’s Licence and a safe driving record in good standing, satisfactory to the employer. • The ability to communicate in both English and French.
Work Experience:
• A minimum of four (4) years of experience, preferably in a municipal accounting/finance environment, or a related field.
Nice to have:
Although not required, the following would be considered a preferred asset to the position.
• Previous municipal experience. • Previous supervisory experience in municipal or broader public, private or voluntary sector environments. • Previous experience in a unionized work environment.
Decision Making:
This position is responsible for providing timely and accurate information, advice and reports to the Director of Finance, the Manager of Finance, division staff and other City departments where appropriate. The position requires some judgment involving making decisions affecting the accuracy and quality of work performed by the accounting staff.
Supervision:
The position is responsible for the supervision of division staff including defining and assigning work, providing leadership, evaluating performance of staff and other supervisory responsibilities.
Work Environment:
• Work in an office environment on a regular basis. • Regular requirement for extended hours (evening meetings, etc.). • Occasional requirement to work at various locations in Quinte West. • Attend evening Council and/or Committee meetings when required. • Occasional travel outside the municipal boundaries maybe required. • May be required to work evenings and weekends and respond outside of normal working hours as required.
Personal information and any supporting material are collected and administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted. The City of Quinte West is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact the Human Resources Department at 613-392-2841 ext. 1106 or hr@quintewest.ca to ensure your accessibility needs are accommodated throughout this process. Applicants will be required to consent to the completion of a criminal reference check and the completion of a driver’s abstract, if deemed a requirement of the position. The City of Quinte West does not use artificial intelligence (AI) to screen, assess, or select candidates in its recruitment processes. All applications are reviewed and assessed by Human Resources staff and the hiring manager.
