The City of Quinte West is situated on the shores of the beautiful Bay of Quinte. We are located directly along the Highway 401 corridor approximately 1.5 hours east of Toronto and 2.5 hours west of Ottawa. Over 46,560people make Quinte West home. Quinte West’s natural setting, with its attractive scenic backdrop of rolling hills, rich farmland and clean waterways, creates a healthy environment for working, living, and raising a family. Safe, well-planned neighbourhoods and plenty of recreational activities make Quinte West the ideal place to visit or call “home”.
Position: Administrative Assistant, By-law Enforcement Department: Planning and Development Services Division: Municipal By-law Enforcement Reports to: Supervisor of By-law Enforcement
Planning and Development Services This department assists and advises the public, land stakeholders, government agencies and Council on matters related to land use planning and development, municipal by-law enforcement, and animal control services.
Municipal By-law Enforcement This department is responsible for the enforcement of the City’s Zoning, Parking and Property Standards, Yard Maintenance, Body Rub Parlour, Littering, Sign and Noise By-laws.
Purpose and Scope: Reporting directly to the Chief Building Official, the Administrative Assistant, By-law Enforcement is responsible for providing administrative support to the Supervisor of By-law Enforcement, Chief Building Official (CBO)/ Manager of Building Services and By-law Enforcement staff.
Duties and Responsibilities The position will:
• Reconcile monthly By-law revenue to general ledger accounts. • Maintain confidentiality of information to and from the department. • Research and prepare for Chief Building Official’s signature compliance letters and work order requests. • Attend special meetings as required to act as recording secretary. • Update By-law information and forms to the City’s website. • Type, file, photocopy and send By-law documents including correspondence, reports and memos. • Ensure adequate quantity of office supplies is maintained in cooperation with the Administrative Assistants. • Receive and respond to By-law enquiries via telephone, email, and assist with general counter inquiries as required. • Schedule and coordinate appointments, meetings and inspections. • Assist in the maintenance of the Planning and Development Services Department records management system. • Be responsible for retrieving and storing information in accordance with the City’s records retention schedule. • At Managers direction provide administrative support to the By-law Division. • Demonstrate a commitment to learning and overall professional development. • Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act, other applicable legislation, best practices, City policies and procedures where applicable.
Note: The above duties are representative of a typical position and are not to be construed as all-inclusive.
Contacts: The position will have direct contact with:
Internal: Supervisor of By-law Enforcement, Chief Building Official/Manager of Building Services, Director of Planning and Development Services, all other City Departments.
External: City Solicitor, the general public, business owners.
Education/Specialized Training/Skills: The position will require:
• Two (2) year community college Diploma preferably focused on office administration or a relevant field. • Demonstrated organizational skills. • Effective communication skills, both verbal and written. • The ability to multitask in a busy environment with a proven focus on service delivery. • Demonstrated computer skills.
Nice to Have:
Although not required, the following would be considered an asset to the position.
• The ability to communicate in both English and French.
Work Experience:
The position requires a minimum of two (2) years of experience in an office environment with special emphasis on municipal and by-law enforcement issues. Communication and public relations skills are required as well as a commitment to understanding and meeting customer/community needs.
Nice to have
Although not required, the following would be considered an asset to the position:
• Previous municipal environment.
Decision Making: The position is responsible for providing accurate and timely reports to the Chief Building Official.
Supervision: • Not applicable.
Work Environment: • Work in an office environment on a regular basis. • Attend evening Committee meetings when required.
Note: This posting is for an existing full time vacancy. What we offer you: • OMERS pension plan • Competitive employer-paid extended health benefits • Minimum of 3 weeks vacation • Opportunity to participate in our Flexible Work Program, subject to applicable policies and approvals, which includes: • Hybrid work model for eligible positions • Flexible start time for eligible positions • Compressed biweekly work schedule for eligible positions Personal information and any supporting material are collected and administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted. The City of Quinte West is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact the Human Resources Department at 613-392-2841 ext. 1106 or hr@quintewest.ca to ensure your accessibility needs are accommodated throughout this process. Applicants will be required to consent to the completion of a criminal reference check and the completion of a driver’s abstract, if deemed a requirement of the position. The City of Quinte West does not use artificial intelligence (AI) to screen, assess, or select candidates in its recruitment processes. All applications are reviewed and assessed by Human Resources staff and the hiring manager.
