Executive Assistant to Regional Director, Wellington (Te Whanganui-a-Tara)

 

We’re looking for an exceptional Executive Assistant to provide high-level, confidential support to our Regional Director. This is a key role for someone who thrives in a fast-paced environment, excels at anticipating needs, and supports a busy leader to operate at their best.

About the role | Mō te tūnga:

 

As the EA, you’ll be the central point of coordination for the Regional Director—managing their schedule, communications, travel, and priorities. You’ll prepare high-quality documents and briefings, support key meetings and regional initiatives, and ensure vital information flows smoothly between the Regional Director, leadership teams, and stakeholders.  You’ll have strong risk awareness and maintain strict confidence at all times.

This role also supports core office functions across HR, finance, and fleet to ensure seamless operational delivery.

 

Key Responsibilities:

 

• Proactively manage the Regional Director’s diary, inbox, and meeting commitments
• Screen and prioritise requests, ensuring the Director’s time is used effectively
• Coordinate meetings end-to-end: agendas, papers, tech, venues, minutes
• Prepare briefings, reports, presentations and correspondence
• Manage travel arrangements and logistics
• Act as a trusted point of contact for internal and external stakeholders
• Coordinate regional events, forums and initiative rollouts
• Support recruitment logistics, leave tracking and HR administration
• Oversee expense claims, invoice processing and payroll checks
• Maintain accurate records and ensure privacy and confidentiality
• Monitor and manage regional fleet bookings, servicing and monthly reconciliations

What you bring | Ōu pūmanawatanga:

 

You will thrive in this role if you are:

 

• A highly organised EA who anticipates needs and stays ahead of deadlines
• A strong communicator who builds trust quickly
• Skilled at juggling multiple priorities and exercising sound judgment
• Detail-focused, adaptable and proactive
• Experienced in handling sensitive information with complete discretion

 

Why This Role Matters

You’ll directly support senior leadership and play a critical part in enabling the region to deliver high-quality services to the communities we serve. Your work will create efficiency, clarity and stability at the leadership level—where it matters most.

Position Description | He Whakaahuatanga Tūnga:

 

http://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-delivery/executive-assistant-to-regional-director.docx

Salary | Utu-ā-tau: $79,200.00 - $95,873.00

 

 

 

How to apply

 

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.  

 

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description. 

 

All applications must be made online.  If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz

 

Internal MSD Employees – please apply through your myHR portal at work.  This will ensure that your myHR employee profile is visible as internal candidate.

 

Closing date: 

 

 

 

 

 

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents.  We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

 

MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.