Are you highly organized, great
with people, and energized by fast‑moving project environments? A leading
restoration and construction firm is looking for a
Project Manager Assistant
to support full‑cycle project delivery across residential and commercial
restoration work.
This role is perfect for someone
who thrives on variety, communicates with confidence, and enjoys being the
operational backbone that keeps projects running smoothly from start to finish.
What You’ll Do
You’ll work closely with Project
Managers to keep projects on track, on budget, and fully documented. Your
responsibilities will include:
-
Coordinating project start‑up requirements:
confirming deductibles, securing authorizations, and arranging progress
draws
-
Reviewing construction plans and consulting with
engineers to ensure compliance with building codes and regulations
-
Scheduling and coordinating trades, emergency
crews, inspections, and permit requirements
-
Maintaining clear, consistent communication with
homeowners, business owners, adjusters, property managers, tenants, and
subcontractors
-
Managing change orders, additional work requests,
and all related documentation
-
Ensuring all project files, reports, and compliance
documents meet client and internal standards
-
Supporting project accounting: invoicing,
receivables follow‑up, budget tracking, and profitability reviews
-
Preparing weekly project status updates, KPIs, and
claim reports
-
Building strong relationships with trades,
adjusters, and internal teams
-
Sending customer surveys, warranties, and
completion documentation
-
Learning and using industry software including
Xactimate, Symbility, PSA, and Optimizer
Requirements
What You Bring
-
2+ years of administrative or coordination
experience (restoration or construction experience is a strong asset)
-
Strong Microsoft Office skills
-
Experience with PSA, Xactimate, or Symbility is an
advantage
-
Excellent communication skills — written, verbal,
and over the phone
-
High attention to detail and the ability to juggle
competing deadlines
-
Confidence working independently while also
collaborating with a project team
-
Professionalism when dealing with clients,
subcontractors, and stakeholders
-
Ability to produce accurate, high‑quality documents
quickly
-
A proactive, solutions‑oriented mindset
Benefits
Remuneration: $
60,000-$70,000 per year
(depending on experience) plus health benefits.
Use of Artificial Intelligence (AI)
Artificial intelligence (AI) is
not used to screen,
assess, or make hiring decisions
for this role. All applications are
reviewed and evaluated by our recruitment team.
Vacancy Status
This posting represents a
current vacancy
.
Additional Notes
Compensation discussions and negotiation guidance will be
provided during the hiring process as appropriate.
