EntryFull TimeEN
About the Role: We are seeking an experienced and organised Contract Administrator to join our Kerb, Channel & Footpaths team based in Dunedin. This position will provide dedicated contract and administrative support across kerb, channel & footpath projects, ensuring effective contract administration, accurate documentation, timely processing of contractor claims and strong communication between site teams, suppliers and contract manager & team. The successful candidate will be detail focused, proactive and comfortable working in a busy delivery environment.
Key Responsibilities
Administer contract documentation for kerb, channel & footpath projects, including preparing and issuing variation notices, contract correspondence and schedule updates in line with company procedures.
Review and process progress claims, subcontractor invoices and payment schedules; verify quantities against site records and coordinate clarifications with project managers and site supervisors.
Maintain accurate project files and records (electronic and hard copy), including drawings, specifications, daily reports, quality records and health & safety documentation.
Support procurement activities: obtain quotes, prepare purchase orders, track deliveries and manage supplier documentation and warranties.
Coordinate programming and contract milestones with project teams; monitor key dates, extensions of time and contract milestones and escalate risks or delays as required.
Prepare clear, timely correspondence and reports for project managers, clients and subcontractors; support meeting coordination and take accurate minutes where required.
Ensure compliance with company policies and contractual obligations, and support the maintenance of quality, environmental and health & safety records on projects.
Use company systems to enter and maintain project information, timesheets, purchase orders and progress updates.
Qualifications and Skills
Proven experience in contract administration or commercial support within civil construction, roading or similar infrastructure projects preferred.
Good understanding of construction contracts, procurement processes and standard contract documentation used in New Zealand construction projects.
Strong numeracy and attention to detail with experience verifying quantities, processing invoices and preparing payment schedules.
Excellent written and verbal communication skills with the ability to interact professionally with site teams, subcontractors and clients.
Competent computer skills including Microsoft Office (Excel, Word) and familiarity with project management or accounting systems; comfortable using mobile devices and cloud-based file systems.
Organised, able to prioritise multiple tasks and work to deadlines in a dynamic project environment.
Knowledge of health, safety and environmental requirements for construction sites and willingness to complete site inductions as required.
What We Offer
Location: Dunedin-based role within our Southern construction team.
Permanent: Full-time position - 40 hours per week.
Competitive pay: Remuneration reflective of experience, plus benefits including medical insurance.
Development: Access to training, mentorship and clear pathways to develop commercial and contractual skills within the business.
Supportive team: Collaborative environment with a focus on safety, wellbeing and high quality outcomes.
Pre-employment and Eligibility
Candidates must have the legal right to live and work in New Zealand.
The successful applicant will be required to complete a pre-employment medical assessment, which will include drug and alcohol screening.
Reference and qualification checks will be conducted as part of the recruitment process.
How to Apply
Please submit a CV & Cover Letter outlining relevant experience and availability. For a confidential discussion, contact Sara Swailes on 027 4398724.
Note to Recruitment Agencies: Please do not submit unsolicited applications for this role.
If you have strong administrative and commercial skills, an eye for detail and a commitment to supporting safe, high-quality kerb and channel delivery, we encourage you to apply.
