MidFull TimeENAsia/Pacific
About the Role: Contract Administrator - We are seeking an experienced Administrator/Receptionist to join our Greymouth team. This role combines administration, contract support and front-of-house duties to ensure efficient office operations and smooth delivery of project administration across our local projects. The successful candidate will be organised, customer-focused and comfortable working in a busy site-facing office environment, supporting project teams, subcontractors and clients.
We’re open to the right person, the right fit – whether you’re:
An experienced Contract Administrator with strong administration and contract support skills
Or an organised receptionist/office administrator keen to grow into contract and project support
If you take pride in clear communication, accurate administration and creating a professional first impression, we want to hear from you!
Key Responsibilities
Provide reception duties including greeting visitors, managing incoming calls and emails, and maintaining a professional front-of-house presence.
Support contract administration tasks such as preparing and issuing correspondence, managing variations, and ensuring records are up to date.
Assist with invoice processing, purchase order administration and basic accounts reconciliation in coordination with the finance team.
Provide general office support including stationery management, equipment liaison and organising courier/warehouse tasks as required.
Experience and Skills
Previous experience in administration, reception or contract support, ideally within construction, civil or related industries.
Strong written and verbal communication skills with a professional telephone manner.
High level of organisation, attention to detail and ability to manage competing priorities in a busy environment.
Proficiency with Microsoft Office suite (Outlook, Word, Excel) and comfortable learning project management or contract administration systems.
Ability to work collaboratively with site teams, subcontractors and clients.
Customer-focused attitude, reliable, and proactive problem-solver.
What We Offer
Location: Kaiata -based. Great location just outside of Greymouth - Free parking
Permanent: Full-time permanent position.
Competitive pay: Remuneration reflective of experience, together with benefits including medical insurance.
Supportive team: Collaborative environment with a strong focus on safety, wellbeing and delivering high-quality project outcomes.
Pre-employment and Eligibility
Candidates must have the legal right to work in New Zealand.
The successful applicant will be required to complete a pre-employment medical assessment, including drug and alcohol screening.
Reference checks will be conducted as part of the recruitment process.
How to Apply
Please submit a CV outlining relevant experience and availability. For a confidential discussion, contact Sara Swailes on 027 4398724.
Note to Recruitment Agencies: Please do not submit unsolicited applications for this role.
