At BioRender, we’re on a mission to accelerate the world’s ability to learn, discover, and communicate science — transforming how knowledge is shared and making science open, collaborative, and easily understandable by all. We’re shaping the future of science communication and are looking for talented individuals to help bring this vision to life! 🚀
About the Role
We’re looking for an Executive Assistant to partner directly with Ryan, one of our Co-Founders. This is a high-ownership role where you’ll be a trusted partner, helping him stay focused on what matters most while ensuring nothing falls through the cracks. Ryan moves fast across a wide range of priorities: you'll help bring structure, manage tradeoffs, and ensure consistent follow-through. This isn't a traditional EA role. You'll have a front-row seat to how a fast-growing company is built, with real visibility into strategy, a close relationship with senior leadership, and genuine influence over how Ryan operates at his best. This is a full-time, hybrid role based in Toronto. You’ll have the flexibility to work remotely but will be expected in the office for key meetings, team events, and collaborative work sessions.
What you’ll be doing
Executive Partnership & Operations
Act as a trusted partner to Ryan: proactively manage his complex calendar and priorities, and be someone he can confidently delegate to knowing things will get done
Keep Ryan accountable to his commitments: flagging when the plate is too full and pushing back when tradeoffs need to happen
Own the full scope of EA support: travel, expenses, meeting prep, inbox triage, and the day-to-day admin
Driving Alignment & Follow-Through
Track action items and key initiatives across leadership meetings
Be a trusted, credible presence across the team: coordinate and support cross-functional projects, keep the right people aligned, and drive things forward on Ryan's priorities without always needing to pull him in
Process Improvement
Proactively identify opportunities to streamline operations, improve workflows, and introduce new tools or systems
Leverage tools (including AI) to increase efficiency in how you and your executive operate
What you bring to the table
3–6 years of experience in an Executive Assistant or executive operations role, ideally in a fast-paced or startup environment
A "no task too small or too big" mindset: you're equally comfortable with the details and with driving bigger initiatives
First principles thinker: you don't just execute tasks, you understand the "why" behind the work in order to make good decisions in the face of ambiguity
AI-fluent: you naturally reach for AI tools to find new ways to move faster and work smarter
Organized, proactive, and emotionally intelligent: you anticipate what's next, exercise sound judgment, and thrive in a fast-moving environment
Why Join BioRender?
We are mission-driven: we work collaboratively towards our shared vision of improving scientific communication and accelerating scientific discovery. BioRender figures have appeared in more than 54,000 publications!
BioRender is loved by millions! We have a world-class NPS and a community of loyal fans and users in 200+ countries!
Our company is backed by top investors and accelerators like Y Combinator, and we are on a growth trajectory comparable to many top-performing SaaS companies
We’re remote-first with team members across Canada and the U.S., offering you the flexibility to work from anywhere.
BioRender is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. By submitting this application, you consent to the processing of your personal data by BioRender in accordance with GDPR and our Privacy Policy.
