Accounts Payable Associate - Vintage Design

Description

COMPANY OVERVIEW

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

Vintage Design, an ADG company, is seeking an experienced Accounts Payable Associate to support high-volume AP operations in a fast-paced, collaborative office environment.

COMPENSATION RANGE

Pay Range: $22 – $24
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (On-site)

JOB SUMMARY

The Accounts Payable Associate plays a critical role in ensuring accurate, timely processing of high-volume invoices and supporting weekly payment cycles. This position works closely with internal teams and vendors to maintain proper G/L coding, resolve discrepancies, and support smooth month-end close processes. Success in this role means invoices are posted accurately, vendor statements are reconciled consistently, payments are issued on schedule, and deadlines are met without disruption. This is a hands-on AP role within a structured, process-driven environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure accurate entry and posting of high-volume invoices with proper G/L coding and pricing validation.
• Maintain timely payment processing aligned with vendor terms and support preparation of weekly check runs.
• Prepare and route invoices for management approval and execute administrative steps within the AP workflow.
• Reconcile vendor statements and research discrepancies to ensure clean aging reports.
• Facilitate purchase order matching and perform invoice research to resolve pricing or quantity variances.
• Support processing of invoices for materials, products, subcontractors, and recurring expenses.
• Assist with weekly check runs, including printing, distributing, and filing checks.
• Maintain organized documentation and support month-end close activities.
• Communicate professionally with vendors via phone and email to resolve inquiries and maintain positive working relationships.
• Support additional AP-related responsibilities including credit card coding, credit applications, vendor insurance tracking, refunds, and other assigned functions.
• Follow company policies and internal controls to ensure compliance and financial accuracy.

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS

Required Qualifications

• 3–5 years of progressive Accounts Payable experience in a professional office environment.
• Demonstrated experience processing high-volume invoices with strong accuracy and attention to detail.
• Experience supporting weekly check runs and meeting invoice posting deadlines.
• Vendor statement reconciliation and invoice matching experience.
• Proficiency in Microsoft Office, particularly Excel.
• Strong verbal and written communication skills.
• Ability to work on-site and collaborate in a team-oriented environment.

Preferred Qualifications

• Construction industry experience, preferably with a homebuilder or subcontractor.
• Experience processing subcontractor invoices.
• Familiarity with lien releases, waivers, vendor insurance tracking, or related contract administration processes.
• Experience working in both cash-basis and accrual-basis accounting environments.
• Associate’s degree in Accounting or related field.

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Stationary Position: Ability to remain seated at a computer for extended periods throughout the workday.
• Mobility: Occasionally required to move between offices and handle mail or documents.
• Lifting/Carrying: Ability to lift and move up to 10 pounds.
• Manual Dexterity: Frequent use of computer, keyboard, phone, and office equipment.
• Communication: Ability to effectively communicate with vendors and internal stakeholders in a professional office setting.

WORK ENVIRONMENT

• Office Environment: Professional, on-site office setting.
• Fast-paced AP department with recurring weekly and monthly deadlines.
• Regular collaboration with internal accounting and operations teams.

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Paid Time Off
• 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.