Maintenance Coordinator - Planner

Job DetailsLevel: ExperiencedJob Location: REC - Pittsburgh - PA 15201Position Type: Full TimeEducation Level: NoneSalary Range: $1.00 - $1.00 Salary/monthTravel Percentage: NoneJob Shift: DayJob Category: Manufacturing   DESCRIPTION: The Maintenance Planner is responsible for preparing high-quality, executable maintenance work packages and for developing and maintaining the maintenance schedule to support safe, reliable, and efficient maintenance execution at this facility. This role ensures maintenance work is fully defined, planned, permitted, kitted, and ready before being scheduled, enabling predictable execution during normal operation, campaigns, grade changes, and planned outages.   The Maintenance Planner works closely with the Facilities and Maintenance Engineer, Maintenance Manager, Quality, Production, and Supply Chain to ensure maintenance readiness aligns with production campaigns and plant priorities. ESSENTIAL DUTIES:   Safety, Health & Regulatory Compliance Ensure all planned and scheduled maintenance work complies with OSHA, EPA, and local regulations, as well as company EHS and quality standards Incorporate safety requirements into job plans including LOTO, hot work, confined space, and chemical exposure controls Confirm that only planned, permitted, and safety-ready work is scheduled Ensure permit and safety requirements are clearly defined in work packages Support mechanical integrity and process safety objectives   Schedule Development & Management Develop and maintain daily and weekly maintenance schedules Align maintenance schedules with production campaigns, batch windows, and grade changes Balance labor availability, craft skills, equipment access, and operational constraints   Work Planning & Job Package Development Develop detailed job plans for corrective, preventive, and predictive maintenance Define work scope, labor estimates, tools, materials, permits, and procedures Create standardized job plans for recurring work and campaign-specific activities Ensure job plans are technically accurate and executable in the field Incorporate lessons learned and supervisor feedback into future job plans     Spare Parts, Materials & Inventory Management Identify required materials and spare parts for planned maintenance work Order parts and materials in accordance with planning timelines and campaign schedules Coordinate with Procurement and Supply Chain on vendor selection, pricing, and delivery Identify and manage long-lead and critical spare parts Maintain appropriate inventory levels to balance reliability, cost, and storage constraints Ensure spare parts are correctly identified, labeled, and stored Support cycle counts, inventory audits, and obsolescence reviews Maintain accurate spare parts data in the CMMS   Kitting & Work Readiness Identify long-lead items and manage planning timelines accordingly Ensure work orders are fully kitted and ready before scheduling Minimize delays due to material shortages or incorrect parts   Preventive Maintenance & Asset Strategy Develop, maintain, and optimize PM job plans Review PM effectiveness based on failures and feedback Ensure PMs align with mechanical integrity requirements and reliability strategy Support predictive maintenance activities where applicable   Schedule Performance Tracking Track and report schedule compliance and attainment Identify causes of schedule deviations Support corrective actions to improve schedule discipline   CMMS & Data Management Maintain maintenance schedules and work order status in the CMMS Ensure accurate labor, duration, and resource data is used for scheduling Support data integrity and reporting accuracy Use CMMS scheduling tools effectively   Continuous Improvement Identify opportunities to improve scheduling efficiency and predictability Support reduction of reactive and emergency maintenance Improve coordination between maintenance and operations Support reliability and cost-control initiatives Qualifications Three (3) years prior experience in a mechanical related environment preferred, but not required Knowledge of maintenance operations, including but not limited to mechanical systems, maintenance inventory, maintenance tools, etc. Ability to plan, prioritize, and assign work to meet schedules and timelines in a fast-paced environment Ability to schedule, assign and review maintenance work in a conducive manner Ability to understand service work orders and parts inventory Ability to shift priorities as circumstances arise Strong communication skills; verbally and in writing, internally & with vendors/contractors Strong computer skills including word processing and spreadsheets Strong attention to detail Exceptional organizational skills to manage related files and records