Accounts Receivable Specialist

Who we are:
At Dwell, we like to think big and small – producing high minded concepts without losing sight of the details. We’re notoriously accurate: producing some of the cleanest documents this side of the galaxy. We’re methodically unconventional: designing clever spaces that aren’t outlandish or lacking purpose. And we’re solid people: easy to work with, fun to be around, and void of pretension.

Dwell's award-winning architectural and interiors teams work with both housing and retail developers, including some of the nation’s largest Real Estate Investment Trusts, in designing high density, mixed-use, and urban infill projects. Our projects and offices span many states from Arizona to South Florida, up through DC, Virginia, and Maryland, and into New York and Connecticut. We have been awarded as one of the Best Places to Work in 2021 and for many years prior.

The Accounts Receivable Specialist plays an integral administrative role involving client invoicing, client payment processing and record keeping. If you are a detail oriented, polished professional with a can-do positive attitude and a service mindset, this job could be the perfect fit for you! This position provides a great entrée into the world of multi-family architecture and offers career growth opportunities.

Job Description

• Generating invoices and account statements
• Following up with clients on aged receivables and maintaining proper A/R reporting
• Process client payments and provide timely updates and responses to consultants
• Maintain billing and A/R related reporting and spreadsheets
• Assist in creation of monthly projections
• Work closely with administrative and accounting team and helping out with additional tasks as needed
• Answer questions and solve problems independently with cross-training to provide accurate information
• Provide professional, timely, courteous and accurate service to employees, clients and consultants

What you need to bring:

• Minimum 2 years of office administration or reception experience (or an equivalent combination of education and experience, sufficient to successfully perform the essential duties of the job)
• Previous accounts receivable and/or booking experience preferred
• An ability to prioritize and manage expectations
• Be able to learn quickly and follow detailed instructions
• Communication Proficiency (oral and written), Customer Focus, Team Orientation, Multi-Tasking
• Service oriented attitude in all office, client and consultant communications
• Strong proficiency in MS Office Suite

• Strong organizational skills and detail-orientation
• High School diploma or general education degree (GED)
• College degree and/or related experience and training preferred

Additional Eligibility Qualifications

• Ability to interact with senior management, staff, clients and consultants as a service professional at all times
• Motor valid driver’s license and insurance
• Exhibit motivation and initiative, flexible and energetic spirit
• Familiar with basic bookkeeping procedures, strong attention to detail
• Good analytical skills, ability to prioritize and multi-task job duties
• Provide consistently accurate service
• Ability to follow through and help with tasks as a team player
• Proven computer experience; proficiency in Outlook, Word and Excel required
• Ability to lift 40 pounds repetitively
• Position requires frequent reaching, bending, standing and sitting for prolonged periods

Work Environment

This job operates in a professional office environment with a casual business attire for employees. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 80% of the time; and extend hands and arms in any direction.

AAP/EEO Statement

Dwell Design Studio provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Hourly pay - $25-30 per hour (approved overtime is paid time and a half) plus opportunity for annual bonus. Great benefits including 401k, paid holidays, paid time off, professional/casual dress and team outings throughout the year

Visa Sponsorship is not available for this role at this time. Therefore applicants will need to be authorized to work in the U.S. and currently reside in the U.S.