Who we are:
At Dwell, we like to think big and small – producing high minded concepts without losing sight of the details. We’re notoriously accurate: producing some of the cleanest documents this side of the galaxy. We’re methodically unconventional: designing clever spaces that aren’t outlandish or lacking purpose. And we’re solid people: easy to work with, fun to be around, and void of pretension.
Dwell's award-winning architectural and interiors teams work with both housing and retail developers, including some of the nation’s largest Real Estate Investment Trusts, in designing high density, mixed-use, and urban infill projects. Our projects and offices span many states from Arizona to South Florida, up through DC, Virginia, and Maryland, and into New York and Connecticut. We have been awarded as one of the Best Places to Work in 2021 and for many years prior.
We are seeking a Construction Administrative Assistant (CAA) to work with and support our extraordinary Construction Administrator (CA) Team in the construction administration process along with our design teams and to help serve as a liaison between our teams, consultants, contractors, and client representatives. This Dwellian will need to possess the ability to:
- Work collaboratively with the CA team to provide efficient operation of the Department
- Take initiative to assist in creating and fine-tuning procedures
- Learn and become familiar with a variety of company concepts, practices, and procedures
- Display confidence in decision making and works well in diverse environments
- Displays professional communication skills, including technical writing skills, verbal communication, and responsiveness to written communications. Able to craft business oriented and succinct communications
- Ability to stay organized and meet individual deadlines for a variety of tasks
- Possess the ability to research and implement proper steps to disseminate information in a timely manner
- Travel to and visit active, local Project sites with the CA
What you'll do:
- Administrating the construction process by receiving and filing RFI’s and Submittals received by email notification to the appropriate Project file
- Logging RFI’s and Submittal information into the company software program
- Distributing RFI’s and Submittals to the appropriate consultants
- Coordinating and managing project construction files for each project: proper labeling/naming, organization
- Ability to manage and effectively use software provided by General Contractors and/or clients
- Working closely with our consultants in providing them with the information needed to respond to RFI’s and Submittals in a timely manner
- Assist CA with tracking information to help meet deadlines for each project
- Attendance at a semi-monthly CA Meeting
What you need to bring:
- Have a positive attitude with a sense of humor
- Excellent time management, written and verbal communication skills
- Excellent organizational skills and follow-through ability
- Analytical and problem-solving skills
- Proficiency in Microsoft Office Suite applications
- Utilizes other Team members in the office as a resource when information or clarity is required
