The Officer – Recruitment supports the end-to-end hiring process to ensure timely and high-quality talent acquisition across the organization. The role focuses on sourcing candidates, coordinating assessments, facilitating interviews, managing candidate experience, and ensuring compliance with recruitment policies and procedures. The Officer works closely with hiring managers and HR partners to fulfill manpower needs while upholding organizational talent standards.
Responsibilities
- Use multiple sourcing channels (job portals, social media, databases, referrals) to attract qualified candidates.
- Create and post job advertisements aligned with approved job descriptions.
- Build and maintain a strong candidate pipeline for recurring roles.
- Manage end-to-end recruitment activities including CV screening, shortlisting, assessments, and reference checks.
- Schedule interviews and coordinate with assessors, panel members, and candidates.
- Liaise with hiring managers to understand role requirements and selection criteria.
- Provide guidance on recruitment timelines, best practices, and policy adherence.
- Ensure timely follow-ups and communication with all stakeholders throughout the hiring cycle.
- Deliver a professional and positive candidate experience.
- Communicate application status, next steps, and feedback in a timely and respectful manner.
- Represent the organization’s brand and values during recruitment interactions.
- Maintain accurate candidate records in the ATS or HR database.
- Prepare recruitment dashboards, status reports, and recruitment metrics.
- Maintain documentation accuracy and ensure compliance with recruitment guidelines.
- Support audits and ensure data confidentiality.
- Coordinate pre-joining formalities and documentation collection.
- Liaise with HR Operations and relevant departments to support smooth onboarding.
- Support new hire orientation activities as required.
- Perform any other duties assigned by the Line Manager to meet divisional objectives.
Requirements and Skills
Education & Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- HR certifications such as CIPD, SHRM, or CHRP are an advantage.
- Proficiency in MS Office; familiarity with ATS or HRIS systems is preferred.
Experience
- 1–3 years of experience in recruitment or HR coordination roles.
- Experience in high-volume hiring is an advantage.
- Exposure to competency-based interviewing or assessment tools is a plus.
Key Skills & Competencies
- Talent sourcing and screening skills
- Strong communication and interpersonal skills
- Stakeholder management
- Attention to detail and documentation accuracy
- Time management and prioritization
- Candidate experience focus
- Confidentiality and professional ethics
- Problem-solving and adaptability
- Basic data reporting and analytical skills
