A$89,755 – A$100KMidFull Time
Full time, fixed term until 6th January 2027 – Secondment backfill
Join a collaborative ethics administration team dedicated to supporting safe, compliant and responsible research
Base Salary $89,755 - $100,495 + 17% superannuation
About the opportunity
As the Ethics Administration Officer, you will play a key role in supporting the daily operations of the human and animal research ethics office within Research Integrity & Ethics Administration. You will provide high‑quality administrative support, coordinate committee processes, maintain compliance systems and ensure researchers receive timely, accurate guidance throughout ethics applications and review workflows.
Your key responsibilities will be to:
process and prepare correspondence to researchers regarding ethics committee decisions, including approvals, conditional approvals and other notifications
respond to general enquiries related to human and animal research ethics requirements, escalating complex matters to Ethics Officers or Ethics Managers where appropriate
maintain systems including the myResearch Ethics application system, databases and TRIM to manage applications, modifications, progress reports and records
prepare monthly agendas and documentation for human and animal ethics committees
manage, track and process annual and final reports from researchers
coordinate AEC and HREC meetings, including logistics, catering and secretariat support
identify opportunities to streamline ethics processes and assist in developing improved procedures
assist in delivering and administering training programs for students, staff and committee members, including registrations, payment processing, certificates and travel bookings
provide flexible administrative support across the research integrity team to meet operational deadlines, including leave coverage when required.
About you
tertiary qualifications in a relevant field, or equivalent training and experience
strong organisational skills with high attention to detail and the ability to manage competing deadlines
experience providing administrative support within higher education, research, governance or compliance environments
strong liaison and interpersonal skills, with the ability to build effective working relationships with internal and external stakeholders
proficiency in database management, spreadsheets, document‑management systems and online application platforms
well‑developed written communication skills, including drafting correspondence, preparing agendas and taking minutes
ability to coordinate meetings, committees or events efficiently and professionally
an understanding of research environments, ethics requirements and governance frameworks (desirable)
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey, Recruitment Operations by email to kale.claffey@sydney.edu.au.
© The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Tuesday 26 May 2026 11:59 PM
