Operations Analyst - FTA NOB - Local post for nationals of Egypt only

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.  

UN Women is mandated by the UN Security Council to lead on UN system-wide coordination on Women, Peace and Security, and to this end, UN Women has been working with governments, UN partners and civil society in the region to support women’s participation and influence at all levels of decision-making to prevent and resolve conflict. Additionally, UN Women is committed to ensuring equality between women and men as partners and beneficiaries of humanitarian action, and that humanitarian action seeks to promote gender equality and more just societies. To this end, UN Women works in crises prevention, preparedness and response to reduce vulnerabilities, address risks, promote resilience and leverage women’s leadership.

Reporting to the WPS-HA Advisor and working closely with the Regional Office operations and WPS teams, the Operations Analyst, will provide oversight support to  the operational management of the WPS and humanitarian action portfolio (WPS-HA) in alignment with  UN Women rules and regulations. The Operations Analyst will ensure: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which the WPS-HA team potential is maximized. 

The Operations Analyst guides the WPS and HA operations and fosters collaboration within the team, with programme staff and with other teams within ROAS. The Operations Analyst works in close collaboration with the Operations unit and programme teams in the Office, providing close guidance to WPS-HA staff who perform porgramme operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies. 

Key Functions and Accountabilities

Coordinate WPS-HA operations in the Regional Office (RO) in accordance with UN Women rules and regulations and policies and strategies 

• Provide professional expertise and technical support to  WPS-HA team and WPS-HA Advisor  on operational issues; 
• Draft the annual workplan for the WPS Operations Team and oversee its implementation and monitoring; 
• Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team; 
• Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the WPS-HA Team’s functions; 
• Oversee WPS budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues; 
• Ensure a continuous flow of information between the Country Office teams that implement regional WPS and HA [projects and Regional Office/HQ; 
• Oversee all WPS-HA operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures; 
• Supervise WPS admin and travel personnel: Finalize performance plans and evaluation standards; conduct performance assessments, provide feedback and coaching. 

Coordinate the planning, expenditure tracking and auditing of WPS-HA financial resources in accordance with UN Women rules and regulations and policies and strategies 

• Provide professional expertise and technical support to the management of WPS-HA programme financial resources; 
• Exercise proper financial controls; 
• Report locally and to HQ in a timely manner on established structures; seek advice from RO when deviations may be necessary; 
• Review and take corrective action as appropriate on audit findings; 
• Perform Manager Level 1 Committing Officer role in Quantum for voucher and PO approvals. 
• Oversee WPS human Resources actions
• Coordinate and facilitate WPS-HA recruitment processes and contract management; liaise with the operations unit and service providers as necessary. 

Oversee procurement processes  

• Manage the provision of goods and services for the WPS-HA projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements; 
• Provide professional recommendations to the preparation of WPS-HA procurement plans; 

Oversee fixed Assets for WPS-HA

• Ensure proper management, safeguard, data integrity and inventory controls of UN Women WPS project  assets, facilities and logistical services 
• Coordinate Asset verification activities in accordance with Asset Physical Verification Procedure 

Support information and communications technology (ICT) management for WPS-HA team 

• In collaboration with the ICT focal point, oversee the implementation of ICT systems for the WPS team; 
• Make professional recommendations and introduce new ICT systems which affect the productivity of the WPS-HA staff performance.  

Contribute to knowledge sharing between the CO and RO 

• Ensure knowledge is shared and adequately applied between team members 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: 

The incumbent expected to lead a team of affiliate personnel.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset; 
• Ability to provide advice and support; 
• Ability to contribute to the formulation and monitoring of management projects; 
• Ability to handle confidential information; 
• Negotiating skills; 
• Good IT skills. 

Recruitment Qualifications

Education and Certification:

• Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.  
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. 

Experience:

• Minimum 2 years of extensive and progressively responsible experience in office management, operations or finance in a large international and/or corporate organization.
• Experience in leading a team is required; 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required. 
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in the UN system is desirable.

 Languages:

• Fluency in English and Arabic is required. 
• Knowledge of another official UN language is desirable.

 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.