Coface
Administrative Analyst – Facility Management / General Services - TEMP
🇲🇽Mexico City, Mexico City, Mexico1 day ago
Full TimeENNorth America
WHO WE ARE
At Coface, we make trade happen everyday.
Our 5,200 experts representing 80+ nationalities in 58 countries are united by a shared purpose: helping companies navigate through uncertainty by empowering them to make the right decisions and trade smarter in a complex world.
With nearly 80 years of global experience, we offer companies a full range of solutions: Trade Credit Insurance, Business Information, Debt Collection, Single Risk insurance, Surety Bonds, Factoring — all driven by a unique data patrimony, cutting-edge technology, innovation and a deep understanding of the global economy.
Joining Coface means being part of a close-knit international organization, where your ideas matter. We foster a culture of learning, collaboration and inclusion where you are given responsibilities and can see the impact of your actions.
Shape the future of trade with us. Join our Happeners!
Current Role Title: Administrative Analyst – Facility Management / General Services - TEMP
Scope: Reception & Executive Support (PA to Country Manager)
1. Background
The Administrative Analyst – Facility Management / General Services is a business‑critical position will integrate three core functions:
Front‑desk and reception responsibilities
Executive administrative support to the Country Manager
Office, facilities, and vendor management
Ensure uninterrupted PA support to the Country Manager
Maintain a professional and reliable front‑office presence
Preserve operational stability across facilities, vendors, and internal services
Safeguard productivity, service quality, and organizational efficiency during the leave period
The current incumbent will begin maternity leave at the end of May for approximately three months, creating an immediate and extended operational gap that requires temporary coverage.
2. Scope and Key Responsibilities
1. Executive Support to the Country Manager (PA Function)
Provide direct administrative and coordination support to the Country Manager
Manage calendar scheduling, meetings, agendas, and follow‑up actions
Support preparation of internal and external meetings, including logistics and materials
Serve as a reliable point of contact for internal and external stakeholders
Uphold a high standard of professionalism, discretion, and responsiveness in all executive interactions
2. Office Administration
Oversee daily office operations and facility management
Manage office supplies and inventory
Coordinate preventive and corrective maintenance activities
Supervise reception duties and package handling
3. Staff Support and Services
Act as the primary contact for staff operational requests
Manage access badges, credentials, and workspace assignments
Support onboarding logistics for new employees
Route staff requests to the appropriate internal departments
4. Vendor Management
Oversee external service providers and contractors
Manage vendor contracts and procurement coordination
Validate invoices and support related payment processes
5. Logistics and Internal Activity Support
Coordinate meeting rooms and internal events
Maintain logbooks and internal ticketing systems
6. Security and Compliance
Coordinate visitor access and onsite security procedures
Liaise with security teams as needed
Ensure adherence to internal policies and compliance requirements
3. Business Impact Without a Temporary Replacement
Executive Effectiveness Risk
The Country Manager will depend daily on the Administrative Analyst with coordination support to manage leadership responsibilities, stakeholder interactions, and strategic priorities.
Reception and External Image Risk
This role serves as the first point of contact for brokers, partners, suppliers, and visitors.
Operational and Facilities Disruption
Office operations, facilities oversight, and vendor coordination require continuous management. Any interruption could lead to delays in maintenance, supplier follow‑up, and logistics, resulting in service issues and employee dissatisfaction.
Supplier and Compliance Exposure
Vendor oversight, invoice validation, and contract coordination require consistent attention. Gaps in these processes increase risks related to service quality, cost control, and compliance.
Required Qualifications:
Proven experience providing executive assistance and supporting senior‑level stakeholders
Strong organizational, coordination, and follow‑up capabilities
Ability to manage front‑office operations, facilities matters, and vendor interactions with professionalism
Fluent English (written and spoken) to effectively support the Country Manager and engage with regional and international counterparts
High level of discretion, reliability, and service orientation
Ability to work independently and efficiently in a fast‑paced, multi‑stakeholder environmen
Minimum of three years of experience in a similar role
Accepts candidates with incomplete college education, such as approximately four semesters of university coursework
Relevant skills and background aligned with the responsibilities of the position
Location: Ciudad de México/Mexico City Av. Insurgentes Centro 1685-Piso 15, Col, Guadalupe Inn, Álvaro Obregón, 01020 Ciudad de México, CDMX, Mexico
