Business Coordinator - Service Line Operations (19.99 Hours or Less, Non-Benefit Bearing)

Minimum Qualifications:  

Associate’s degree or equivalent and 2 years of office related experience.

Preferred Qualifications:

Auditing experience preferred.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Manages and supports the administrative and business/financial execution between UTMB and its EMS vendors.

Job Duties:

·         Financial related tasks

o   Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

o   Identifies variances in expenditures and reports to customers as appropriate.

o   Coordinates the process’ accounts receivable and posting revenues.

o   Maintains detailed reports and records of accounting data.

o   Assists in the preparation of detailed financial, statistical, and annual reports.

o    Coordinates with purchasing to ensure timely issuance of Purchasing Orders to EMS vendors

·         Software related tasks

o   Composes correspondence and memorandums in appropriate business letter format.

o   Proofreads all completed assignments for grammar, format, and structure.

o   Creates, maintains, and manipulates databases and spreadsheets.

·         Clerical tasks – filing, scheduling, reporting, etc.

o   Conducts audits of EMS bills to verify patient identity, EMS pickup and dropoff locations, and payer information.

o   Develops area/process office record keeping systems.

o   Compiles data for necessary reports and develops reports that are user friendly.

o   Coordinates meeting notifications and prepares agendas.

o   Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

·         Customer Service

o   Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

o   Ability to think independently and make decisions as necessary.

o   May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

·         Miscellaneous

o   Initiates improvements in work process/environment.

o   Analyzes and standardizes procedures for improved efficiencies.

o   Prioritizes daily work assignments.

o   Contributes ideas and suggestions for improvements to the process.

o   Supports and assists in the cross training of team members.

o   Good overall knowledge of Non-Exempt Administrative Support role skills.

o   Adheres to internal controls and reporting structure.

o   Performs related duties as required.

Knowledge/Skills/Abilities:

• Strong attention to detail

• Strong organizational skills

• Experience in auditing is a plus

Salary Range:  Actual salary commensurate with experience.

Work Schedule:

19.99 hours or less per week, no set schedule.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.