OAG - Facilities & Asset Mgmt | Clerk III | 26-0518

GENERAL DESCRIPTION

The Facilities and Asset Management Division is seeking a Clerk whose work will involve advanced receiving, stock and warehouse work for the Office of the Attorney General's Facilities and Asset Management Division. Work involves inventory management from the time inventory enters the warehouse to the time if leaves. Performs clerical work and/or routine receiving work to include compiling and tabulating data, checking invoices for accuracy, handling and transporting documents, stock, and inventory, maintaining receiving files, and physically unboxing and relocating received items.

The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas.  As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law.  OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL POSITION FUNCTIONS

• Coordinates the receiving, storing, and issuing of files, materials, and supplies related to Office of the Attorney General goods. 
• Answers inquiries regarding policies and procedures, assists vendors and staff in filling out forms, and provides information by email or phone. 
• Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, journals, ledgers, requisitions, records, and related forms associated with agency orders. 
• Performs quality control checks to confirm items received are the correct items, in good condition, and in the stated quantities. 
• Reviews and edits information on agency records and recommends modification of forms or records. 
• Reviews data entry, data retrieval, and data searches. 
• Review and verify the goods received against both purchase orders and purchase requisitions (if necessary) by using the Centralized Accounting and
• Payroll/Personnel System (CAPPS) financial system for financial transactions.
• Performs routine filing of and maintenance of electronic paper records and files pertaining to the receipt of agency purchases. 
• Operates heavy duty truck, lift gate, forklift, pallet jack, dollies, and other equipment. 
• Utilizes methods for safe handling and transit of commodities. 
• Performs warehouse work. 
• May assist with maintenance and repair projects as needed. 
• May assist with agency projects including modular furniture reconfigurations and office moves, and asset management, including data entry, document review, and other projects as needed. 
• May assist Supply Operations with order fulfillment and stock control. 
• Complies with all applicable security and safety rules, regulations and standards. 
• Performs related work as assigned
• Maintains relevant knowledge necessary to perform essential job functions
• Attends work regularly in compliance with agreed-upon work schedule
• Ensures security and confidentiality of sensitive and/or protected information
• Complies with all agency policies and procedures, including those pertaining to ethics and integrity
   

MINIMUM QUALIFICATIONS

• Education: Graduation from high school or equivalent
• Experience: One year of experience in a materials management field (purchasing, receiving, inventory management, property management or other related experience), may substitute thirty credit hours from an accredited vocational program, college, or university for the required experience
• Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; of business or program terminology, methods, and procedures; of warehousing procedures; of state purchasing policies and procedures; and of records administration and maintenance techniques and procedures
• Valid Texas Driver’s License and a good driving record 
• Skill in handling multiple tasks, prioritizing, and meeting deadlines 
• Skill in exercising sound judgment and effective decision making 
• Ability to lift and relocate a minimum of 50 pounds 
• Ability to identify computer hardware 
• Ability to prepare and maintain records, files, and reports; to transfer stock from one location to another; to make arithmetic computations, to communicate effectively; and to train others 
• Ability to receive and respond positively to constructive feedback 
• Ability to work cooperatively with others in a professional office environment 
• Ability to provide excellent customer service 
• Ability to arrange for personal transportation for business-related travel 
• Ability to work more than 40 hours as needed and in compliance with the FLSA 
• Ability to travel (including overnight travel) up to 5% 

PREFERRED QUALIFICATIONS

• Education:  Bachelor's degree from an accredited college or university
• Experience: Working in state government 
• Knowledge:  Familiar with warehouse operations, supply management, asset management, property management, distribution, logistics, or receiving
• Ability to communicate in Spanish 
   

TO APPLY  

To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at   

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER