Comptroller - Procurement & Contract Specialist (Contract Specialist IV)

Applications must be filed at 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058442

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Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. We take pride in the work we do serving as State’s accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance. 

Click here to see an inside look at the Texas Comptroller’s office.

About The Division:

Join the Contract Administration & Procurement division as a Procurement and Contract Specialist! Work involves contributing to the establishment goals and objectives, developing guidelines, procedures, policies, training, rules, and regulations for the agency. Maintains data, monitors agency procurement and contract management systems including the agency system of record (CAPPS) as well as other key supplemental systems such as the Contract Repository (in SharePoint) and the supplemental Planning, Procurement, and Contract Management System (in Salesforce).

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Minimum Qualifications

·       Bachelor’s degree.

·       3 years of experience with customer service (call center, sales, marketing, hospitality etc.), supply chain management, procurement, grant/contract management/monitoring, or auditing.

·       3 years of experience facilitating meetings and work sessions.

·       2 years of experience adhering to contract/grant requirements using guidelines, policies, rules, and laws.

·       2 years of experience reviewing reports for completeness, appropriateness, and accuracy. 

·       2 years of experience with contract/grant monitoring experience by examining billings, fiscal data, eligibility determinations for contract/grant compliance.

Preferred Qualifications

·       Bachelor’s degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law.

·       Experience managing high value contracts or conducting procurements (especially Information Technology).

·       Experience working with Centralized Accounting and Personnel Payroll System (CAPPS), including the contracts module.

·       Experience managing complex workloads, working with large teams, and coordinating/directing teams.

·       Experience planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the guidelines and procedures published in the Texas Procurement Manual and the Texas Contract Management Guide.

·       1 year of experience using or working with Salesforce.

Substitutions

·       One additional year of experience performing customer service (call center, sales, marketing, hospitality etc.), supply chain management, procurement, grant/contract management/monitoring, or auditing work may substitute for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).

Licenses and Certifications

·       Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) must be obtained within 6 months of employment. Both certifications must be obtained within 12 months of employment.

·       Preferred Certifications:

o   Certified Texas Contract Manager (CTCM)

o   Certified Texas Contract Developer (CTCD)

In this role you will:

Planning and Procurement

·       Develops and reviews purchases and solicitations for some agency goods and services (furniture, consumables, software, hardware, professional services, etc.), coordinates evaluations, negotiations, and subsequent contract awards.

·       Performs contract development and procurement related activities which may include but are not limited to the receipt and processing of requisitions, assessment of business needs, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents. 

·       Enters and reviews procurement data and coordinates the maintenance of associated files.

·       Follows and ensures compliance with legislative and regulatory requirements related to CPA procurement transactions including adherence to the State Procurement and Contract Management guide and the HUB program.

Contract Management and Monitoring

·       May work with assigned contract managers across agency and maintains provides input for the agency reporting such as status reports, contract closeouts or contract insurance.

·       May assist and support purchasers, end-users, and contract managers and/or monitors with select phases of the contract life cycle.

System Development and Analysis

·       May provide input and perform user acceptance testing for system, implementation or contribute to the creation of documentation for the Procurement and Contract Management Administration Systems.

Performs other related duties as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

 
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office, 

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.