Description
Please note: This will be a fully onsite role, Monday through Friday, at our Support Center office in the Altamonte Springs, FL area (Grater Orlando).
Why Everstory
At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person’s journey through loss is unique, and we are committed to providing compassionate and personalized support.
We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience. Backed by our national strength and our local partners’ role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.
The Impact You Will Make
The Talent Acquisition Coordinator plays a key role in supporting the full recruitment and onboarding lifecycle. This high-visibility position serves as the first point of contact for candidates and hiring managers, ensuring a professional and positive experience at every stage. Working primarily within Paylocity, our ATS and HRIS, the Coordinator manages system updates, onboarding logistics, compliance documentation, and communication to keep hiring processes running smoothly. This role requires strong organizational skills, attention to detail, and the ability to build productive relationships across the organization
Essential Duties and Responsibilities:
- Maintain and update the Paylocity ATS, ensuring candidate records, job postings, and recruitment data are accurate and current
- From an Onboarding perspective, serve as the primary point of contact for candidates and hiring managers, providing timely communication and support throughout the hiring process
- Own new hire onboarding documentation and task management, ensuring all required forms are completed accurately and on time; track completion in Paylocity, send reminders, troubleshoot access issues, and follow up on outstanding items
- Coordinate and facilitate New Hire Orientation, including scheduling sessions, sending invitations, tracking attendance, and delivering orientation content
- Serve as the I-9 compliance administrator, scheduling and conducting Section 2 verifications via Teams, reviewing documentation for accuracy, resolving errors, and maintaining audit-ready records
- Partner with hiring managers to ensure Day 1 readiness, including start date alignment, equipment, system access, and location-specific needs
- Provide ongoing support to new hires, answering questions, clarifying documentation, and guiding them through the onboarding process
- Monitor background check progress, including pre-adverse and adverse actions, to maintain awareness, track completion, and escalate issues as needed
- Prepare and maintain reporting on onboarding completion, I-9 timeliness, and orientation attendance, identifying opportunities for improvement
- Collaborate cross-functionally with TA, HR, and other teams to support hiring needs, improve processes, and maintain updated SOPs
- Manage internal employee movements (promotions and transfers) from a Talent Acquisition perspective, ensuring proper ER eligibility, documentation, and process consistency
Requirements
- Minimum of 2 years of experience as a Talent Acquisition Coordinator or at least 1 year in a high-volume hiring role.
- Proficiency with Applicant Tracking Systems (ATS) and/or HRIS platforms; experience with Paylocity preferred.
- Working knowledge of onboarding processes, I-9 compliance, and background check procedures is a plus.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent verbal and written communication skills, with the ability to interact effectively with candidates, hiring managers, and team members.
- High attention to detail and commitment to maintaining accurate and compliant records.
- Ability to handle confidential information with professionalism and discretion.
- Must possess a valid Drivers License.
Core Competencies:
- Compassion - Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pains of others.
- Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Ethics and Values - Adheres to appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.
Role Competencies:
- Functional/Technical Skills – has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
- Informing - provides individuals information so that they can make accurate decisions; is timely with information.
- Action Oriented - enjoys working hard. Is action oriented and full of energy for the things he/she sees as challenging. Not fearful of acting with a minimum of planning. Seizes more opportunities than others.
- Time Management - uses his/her time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities. Gets more done in less time than others. Can attend to a broader range of activities.
- Process Management – good at figuring out processes necessary to get things done. Knows how to organize people and activities. Understands how to separate and combine tasks into efficient workflow. Knows what to measure and how to measure it. Can see opportunities for synergy and integration where others can’t.
Our Investment in You
Everstory Partners is proud to provide our employees with a quality work environment and opportunity for both personal and professional growth. As part of our ongoing commitment, we offer a competitive benefits package for our Full-Time Employees including:
- Medical, Dental, Vision, Life, AD&D and STD Insurance
- Tuition Reimbursement
- Anniversary Award for each year of service
- Career Advancement and Training - like our Aspiring Managers Program
- Everstory Cares - Employee Assistance Fund
- Legend Award Program
- Funeral and Cemetery Benefits
- Employee Referral Bonus
- 401k with Company Match
Everstory Partners is an Equal Opportunity Employer and is committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.
The pay range for this role is based on a wide range of factors that are considered in making compensation decisions regardless of race, gender, age, religion, or any other protected characteristic. They include skill set, experience and training, licensure and certification, and other business and organizational needs. This range estimate has been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the circumstances of each hire.
