Senior Academic Coordinator - Mellon College of Science - Mathematical Sciences Department

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields, including polymer science, cosmology, mathematical finance, and neuroscience.

The graduate program in Mathematical Sciences comprises four separate doctoral degree options.  The Senior Academic Coordinator will work closely with the Director of Graduate Studies, along with the Department Head and other key department faculty, to serve students pursuing these degrees.  In addition, two of the degree options (ACO and PAL) are interdisciplinary and involve occasionally working with other departments as well.  The core responsibilities are listed below.

Core Responsibilities​

• Graduate Admissions & Student Onboarding
  Coordinate graduate admissions processes, including application setup, admissions tracking, offer preparation, collection of academic documentation, and onboarding of newly admitted students through orientation and Canvas resources.
• International Student Support
  Assist international students with visa processing, CPT/OPT documentation, and language proficiency requirements in collaboration with the Office of International Education (OIE).
• Registrar & Academic Coordination
  Serve as the department liaison to the Registrar’s Office, coordinating graduate course scheduling, classroom updates, degree certification, and communicating relevant academic information to faculty.
• Curriculum & Committee Administration
  Support graduate curriculum administration by maintaining doctoral handbooks and Stellic audits, coordinating Graduate Program Committee (GPC) meetings, tracking policy updates, and preparing committee documentation.
• Graduate Advising & Student Progress Tracking
  Maintain graduate student records and registration tracking systems, monitor academic progress toward degree completion, and coordinate milestone reviews and advisor communications.
• Examinations & Doctoral Defense Coordination
  Coordinate scheduling and administration of Basic Exams and doctoral defenses, including logistics, communications, dissertation documentation, and committee tracking.
• Graduate Student Retention & Academic Support
  Collaborate with faculty and retention committees to assess graduate student progress and support student success initiatives.
• Commencement & Academic Event
  Assist with planning and coordination of doctoral hooding ceremonies and departmental commencement-related events.
• Alumni Relations & Program Support
  Maintain records of recent PhD graduates and support alumni tracking and communication efforts.
• Additional Responsibilities
  Perform other duties as assigned in support of departmental and graduate program operations.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.  We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Minimum 3 years of administrative support experience required.
• Higher education and/or student services experience highly desired.
• Strong interpersonal, communication, planning, and problem-solving skills.
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Academic Program Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance