Job Requisition ID: 12074
Position Status: Permanent Full Time
Position Type: Hybrid
Office Location: Ottawa (ON); Montreal (QC); Toronto (ON)
Travel Requirement: Limited
Language Designation: English Essential
Language Skill Levels (Read/Write/Speak): ZZZ
Security Requirement: Secret
Salary: Our salaries generally range from $ 104180.28 to $ 130225.36 and are based on qualifications and experience.
About CMHC
The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.
At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.
Join us and be part of a team that's committed to making a real difference and be part of something meaningful.
What’s in it for you
We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a permanent employee:
- Annual Paid vacation.
- Annual individual performance incentive.
- Defined benefit pension plan.
- Comprehensive group insurance plan to support your well-being from day one.
- Support towards your personal and professional growth with training, mentorship and more.
- An inclusive workplace culture and environment.
About the role
Join the Data and Analytics team, in the Senior Specialist, Data and Information position. This role ensures that records are created, managed, protected, retained, and disposed of appropriately across their lifecycle, in alignment with CMHC’s information governance framework, corporate risk posture, and legal and legislative obligations.
What you’ll do:
- Lead enterprise initiatives to improve and modernize records management practices.
- Design, develop, implement, and manage a compliance‑based records management framework, including policies, standards, guidelines, procedures, and monitoring mechanisms.
- Develop and maintain operational guidelines that enable consistent implementation of records management practices across business lines and systems.
- Provide functional and technical guidance to business lines, IT, Legal, ATIP, Security, and Risk partners to ensure adherence to records management policies, standards, and governance requirements.
- Provide expert advice on the management of records throughout their life cycle, including classification, retention, legal holds, disposition and archival.
- Establish performance indicators and metrics to monitor qualitative and quantitative benefits of records management initiatives, and monitor, measure, and categorize records‑related risks and compliance issues.
- Collaborate with IT and solution teams to assess and guide the use of technologies supporting records management, and support business adoption of new Records Management practices, tools, and processes.
- Act as the senior escalation point for complex, high‑risk, or precedent‑setting records management issues.
- Ensure appropriate safeguarding, disposition approval, and transfer of archival records to Library and Archives Canada.
- Design and oversee enterprise information management and SharePoint training and awareness initiatives.
What you should have:
- An undergraduate degree in information management, records management, library and archives, business, public administration, law, or a related field.
- A minimum of 10 years of experience in information or records management.
- Significant experience working with enterprise content and records management platforms M365 and SharePoint. An experience with MS Purview and RecordPoint would be an asset.
- Demonstrated knowledge of records management principles, standards, and best practices, including lifecycle management, retention and disposition, and risk‑based governance.
- Strong understanding of relevant legislative and regulatory requirements (e.g., Library and Archives of Canada Act, Access to Information Act, Privacy Act, and related Treasury Board policies).
- Experience developing and implementing records management policies, standards, procedures, and compliance monitoring mechanisms.
- Experience advising senior stakeholders and providing authoritative guidance on complex or sensitive information issues.
- Strong oral and written communication skills.
It would be great if you also had:
- Certified Records Manager (CRM) or equivalent professional designation.
- Experience supporting change management and organizational adoption of new information management practices.
- Experience in the federal public sector or another highly regulated environment and/or financial institution.
Posting closing date: Note, the competition will remain active until filled.
Our commitment to diversity, equity, and inclusion
We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.
CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.
Learn more about our commitment to diversity and inclusion
What happens after you apply
We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process. If you are selected for an interview or testing, please advise us if you require an accommodation.
If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!
