Accounts Payable Staff

Responsibilities:

• Handle the end-to-end AP process, including invoice receipt, verification, coding, and posting.
• Review and reconcile vendor statements and resolve any discrepancies or payment issues.
• Ensure all invoices are properly authorized and compliant with company policies before payment.
• Prepare and process weekly and monthly payment runs (ACH, wire, checks).
• Maintain accurate vendor records and set up new vendors in the system as needed.
• Monitor aging reports and ensure timely payments to avoid penalties or delays
• Collaborate with procurement, finance, and other departments to resolve invoice and PO issues.
• Perform month-end closing activities, including accruals and reconciliations.
• Assist in audit requests and ensure compliance with internal controls and accounting standards.
• Identify and recommend process improvements to increase efficiency and accuracy.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field with at least 3 years of experience in BPO or Shared Service Industry supporting US accounts and processes
• Strong understanding of end-to-end AP processes, three-way matching, and invoice workflow systems.
• Proficient in MS Excel and experience with ERP systems (SAP, Oracle, NetSuite, or similar)
• Knowledgeable with IFRS and US GAAP
• Must be willing to work night shift schedules (US hours) and during PH Holidays.
• Must be able to work at Alabang, Muntinlupa when work in the office resumes (temp WFH).

• Process high-volume invoices with accuracy and adherence to company policies

• Perform 2-way and/or 3-way matching against POs and receipts

• Investigate and resolve invoice discrepancies, price differences, and missing approvals

• Coordinate with vendors, internal teams, and approvers to ensure timely processing

• Prepare invoice trackers and assist with month-end AP reporting

• Support reconciliation of vendor statements and resolve outstanding items

• Ensure compliance with internal controls and audit requirements

• Maintain 1099s and generate report at year end

1. Bachelor's degree in Accounting, Finance, or a related field

2. At least 3 years of solid experience in US-based Accounts Payable processes

3. Hands-on experience with Microsoft D365 or other ERP platforms

4. Proficient in Microsoft Excel (VLOOKUP, pivot tables, reconciliation tasks)

5. Strong communication skills to liaise across departments and with US-based vendors

6. Excellent attention to detail, time management, and task prioritization

7. Comfortable working independently and meeting strict deadlines in a high-volume environment

8. Willing to work on a fixed night shift (US business hours) and during Philippine holidays

9. Ideally can start as soon as possible.