Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: $42,500.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.  

Department Summary

UNT Dallas College of Law's faculty support department provides administrative, operational, and sometimes technical assistance to faculty members to help them effectively perform their teaching, research, and administrative duties. Services often include managing complex administrative tasks, supporting faculty development through workshops and resources, coordinating logistics for meetings and events, assisting with research-related tasks, and acting as a liaison for information and problem-solving.

Position Overview

The Administrative Coordinator is the first point of contact for all UNT Dallas College of Law students, visitors and guests who visit the faculty administrative offices. The Administrative Coordinator serves as the administrative assistant to the UNT Dallas College of Law full-time and part-time professors. This position is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for administrative support that includes completing travel vouchers, typing various types of correspondence, data compilation, reporting, and calendaring/scheduling, and assisting faculty with the creation and administration of course examinations and other assessments. This position serves as the Lead for the Faculty Support Department for UNT Dallas College of Law.

Minimum Qualifications

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Ability to communicate effectively with all individuals verbally and in writing.
• Ability to develop and maintain effective working relationships.
• Ability to work independently.
• Knowledge of safety and security precautions appropriate to work performed.

Preferred Qualifications

• Bachelors Degree in related field and 5 years of progressively responsible office administration experience preferred.
• Previous University/College Office Administration experience.
• Exceptional Customer service skills.
• Knowledge of Canvas.
• Knowledge of Examsoft.
• Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate).
• Strong problem solving skills.

Job Duties

• Serves as a backup to other administrative assistants.
• Creates and maintains department filing system.
• Will cross train other administrative personnel to master software and operating systems.
• Perform related duties as required.
• Assists the faculty with preparing lecture materials, reports, and responses to official inquiries from internal and external constituencies.
• Manages travel arrangements and expenses for the fulltime UNT Dallas College of Law faculty members.
• Assists faculty with Learning Management System, testing software, and other software as necessary.
• Schedule student exam review appointments.
• Assists with the planning and execution of College of Law special events.
• Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements.
• Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.
• Order school branded items for faculty, staff, and students.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:30am - 5:30pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.