Regional Director of Finance, Greater China & Mongolia

Department: Finance & Procurement

Employment Type: Permanent - Full Time

Location: China - Beijing

Description

To ensure the proper maintenance of the books/accounts as well as the timely and accurate reporting of the hotels of the group and that results are consolidated as per local legislation and corporate guidelines ensuring timely closing of financial statements of the office of Key International Hotels Management Co. Ltd, a Joint Venture between the Beijing Tourism Group, mainland China’s largest Tourism Company and Kempinski. 

To ensure the service agreement with Kempinski Hotels S.A. is respected and carried out as per the defined scope. It includes the requirement that Hotel Financial Controller in the GCM region provide timely and accurate information and work together with their executive teams in order for the hotels to run profitably and within the legal and corporate guidelines to maximize the use of the resources available and maintain a control over revenues and costs and help ensure that the hotels objectives are met.

Key Responsibilities

• Assist with the implementation and adherence to Financial Policies & Procedures on hotel-level.
• Review and assess Hotel Business Plans, 5 Year Plans & Forecasts.
• Monitor and analyze hotel performance.
• Organize and review audits, peer reviews and task-forces.
• Evaluate the performance of the hotel Finance Controller, maintain development and succession plan, engage in leading continuous development of Financial Controllers.
• Maintain good relationship with owning companies / owner representatives.
• Conduct Risk Assessments on a regular basis.
• Deliver / organize Pre-Opening-Support and Opening-Support in a timely manner.
• Provide the Development Support with assessment of feasibility studies and P&L projections. And support the regional strategic expansion by vetting and providing insight into estimations.
• The compliance with Finance Policies & Procedures constantly increases year over year in the Region.
• 100% Segregation of duties matrix is in place in all hotels of the Region. 
• Forecast accuracy constantly increases year over year in the Region.
• Reporting deadlines of the hotels in the Region are met at all times.
• The Management Reporting of all hotels in the Region (except of the hotels for which an exception has been approved) is fully compliant.
• The Business Plans and 5 Year Plans of all hotels in the Region are submitted accurately and in a timely manner (incl. Capital Expenditure Budget).
• The full year forecast is updated by all hotels in the Region on a monthly basis based on the most current business trends.
• A Peer-Review is conducted in every hotel of the Region once a year.
• Required Task Forces are organized, carried out and followed up on in a timely and productive manner (incl. development of appropriate action plans).
• Every Financial Controllers and Assistant Financial Controllers performance is appraised once a year. A development and succession plan is maintained and shared with the Corporate Office as well as the VP Finance of the other regions on a regular basis. 
• Regular trainings for the Accounting & Purchasing team members are carried out in all hotels of the Region.
• Three potential Financial Controller are identified and developed every year.
• The Business Plans, 5 Year Plans and Forecasts of the subsidiaries are submitted accurately and in a timely manner.
• The Financial Statements of the subsidiaries are established in a timely manner and free of any qualified auditor opinions.  
• Pre-Opening-Support and Opening-Support is being organized and delivered in a timely manner.
• Development Support is given in a timely and productive manner.
• Risk Assessments are conducted on a regular basis.
• Assist with the implementation and adherence to Finance Policies & Procedures.
• Ensure all hotels in the Region fully comply with the regulations in their respective Management Agreements and all other applicable agreements (such as the Trademark License, Agreement, the Marketing & Centralized Services Agreement, etc.).
• Investigate and seek approval for Policies & Procedures deviations.
• Safeguard compliance with segregation of duties matrix in the hotels of the Region.
• Ensure continuous enhancement of the existing accounting-related IT Systems in the hotels of the Region (especially the implementation of Navision as the back-office system of choice). Safeguarding of systems and proper implementation of system changes/developments in the hotels of the Region.
• Ensure the Financial Controller in the Region give regular business support to the General Manager, the Executive Team, and the Department Heads.
• Ensure timely and accurate submission of yearly Business Plans and 5 Year Plans by the hotels in the Region (incl. Capital Expenditure Budget).
• Ensure monthly update of the Full Year Forecast based on the most current business trends and/or any other information on hand by all hotels in the Region.
• Ensure timely and accurate submission of the monthly actual results and 10 days sales reports by the hotels in the Region.
• Attend Business Plan Review Meetings. Present the Hotel Business Plans to the Corporate Office together with the Regional Specialists and the Hotel Management Team on a yearly basis. 
• Review and assess the Business Plans, 5 Year Plans and Forecasts of the hotels in the Region. If required discuss appropriate actions with the Hotel Financial Controller. 
• Monitor and analyze the hotel performance on an ongoing basis, follow up with the Hotel Financial Controller and communicate potential findings to the Corporate Office.
• Ensure at least 96% PCI Compliance is met by all hotels in the Region.
• Ensure the monthly Management Reporting is processed in a timely and accurate manner at all times by all hotels in the Region.
• Organization of Task Forces. Ensure Task Forces are carried out in a timely and productive manner and followed up on (incl. development of appropriate action plans).
• Ensure timely and accurate submission of yearly Business Plans, 5 Year Plans and Forecasts for the subsidiaries (incl. Capital Expenditure Budget). Support Regional Specialists with the development and update of Business Plans, 5 Year Plans and Forecasts.
• Ensure proper maintenance of subsidiaries books/accounts (incl. intercompany reconciliation). Ensure statutory compliance of subsidiaries books/accounts.
• Ensure timely, accurate and complete filing of tax-returns for the subsidiaries.
• Ensure timely preparation of the Financial Statements of the subsidiaries. 
• Organization and review of audits, peer reviews and task-forces.
• Appraisal of Financial Controller and Assistant Financial Controller performances.
• Maintain development- and succession-plans.
• Develop three Financial Controller per year.
• Ensure cross-exposures for Financial Controller in the Region.
• Conduct interviews with external candidates for Financial Controller positions in the Region.
• Deliver / organize Pre-Opening-Support and Opening-Support.
• Development Support (assessment of feasibility studies and P&L projections).
• Maintain good relationship with owning companies / owner representatives.
• Support the Regional Specialists and the Hotel Financial Controller in regards to finance-related matters as well as insurance and legal issues.
• Conduct Risk Assessments for the hotels in the Region.
• Creation of ad hoc-reports for the Corporate Office.

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Job Requirements

• 5 years experience in the same role. 
• Ability to work and communicate in a multinational environment 
• Ability to work independently, thrive under pressure and/or challenging circumstances and come up with proactive, rational solutions 
• Ability to establish and retain effective working relationships with hotel staff and clients/vendors 
• Ability to identify and delegate tasks effectively 
• Excellent organizational and time management skills 
• Applies a professional, confidential and ethical approach at all times 
• Works in a safe, prudent and organized manner 
• Knowledge of the generally accepted accounting principles, PCI DSS and local regulations and taxation 
• In-depth knowledge of modern and complex principles and practices of hotel accounting and operations 
• Experience in reporting, forecasting and budgeting 
• People Oriented
• Passionate for luxury 
• Entrepreneurial 
• Straightforward 
• Business Acumen
• Sense of responsibility 
• Leader & Team player 
• Analytical thinker 
• Flexible and reliable 
• Tolerant and open minded 
• Works well under pressure 

About Kempinski

Founded in Germany in 1872, Kempinski Group has long reflected the finest traditions of European hospitality. Today, as ever, Kempinski is synonymous with distinctive luxury.

Located in many of the world's most well-known cities and resorts, the Kempinski collection includes hotels in a grand manner, pace-setting modern establishments and older hotels of individual charm. All blend gracefully into their surroundings and offer luxurious accommodation, superb cuisine and unrivalled facilities - complemented by impeccable service.

For leisure and business guests alike, the name Kempinski has long been synonymous with style, mobility and efficiency. Put simply, they are the first choice for the discerning individual.

In addition to operating many of the finest city hotels in the world, Kempinski is a name that can now be found in many exciting resort locations, each combining local flair and ambience with the international standards of service and luxury that Kempinski guests have come to expect.

KEY Company
Key Company is a joint venture between the Beijing Tourism Group, one of China's largest tourism companies and Kempinski Group, Europe's oldest luxury hotel brand. We manage a portfolio of almost 30 distinguished hotels across China and Mongolia under the brand names of Kempinski, NUO and Bristoria, as well as the 2 hotels in the Universal Beijing Resort. Key Company is also the regional office of Kempinski Greater China & Mongolia.