Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Job Description:

Summary

Join us at Iowa State University! The Office of the President is seeking an Administrative Assistant II to serve as a key front-facing member of our team. This role will provide a welcoming, professional, and responsive experience for visitors, campus partners, and external stakeholders, while helping to support the work of the 17th President of Iowa State University. The Administrative Assistant II will manage front desk responsibilities, coordinate logistics, handle inbound communications, and serve as a liaison with internal offices and external partners.

We are seeking a collaborative, organized, and resourceful professional who takes a hands-on approach to administrative support and thrives in a fast-paced environment. The ideal candidate will demonstrate strong customer service instincts, sound judgment, excellent communication and scheduling skills, and the ability to manage multiple priorities while maintaining confidentiality.

At Iowa State, you’ll be part of a team that values collaboration, initiative, and a positive, service-oriented mindset. This role is ideal for someone who enjoys being the hub of activity, creating a welcoming environment for others, and ensuring that both daily operations and special events run seamlessly.

Responsibilities:

• Assist with coordinating scheduling, visits, and logistics for members of the president’s office as directed
• Provide front-office reception, customer service, and inquiry management
• Manage office operations, including facilities, supplies, and technology coordination 
• Prepare and process outgoing correspondence for the President’s Office Staff
• Provide logistical support during meetings, tours, and visits
• Maintain office databases, lists, and supervise student employees
• Support planning and execution of presidential and spousal events
• Assist with event advance work, including logistics, schedules, and briefing materials
• Provide backup support to event coordination staff as needed

Preferred Qualifications:

• Experience in a professional front desk role
• Experience coordinating events, meetings, or other high-visibility engagements
• Experience supporting administrative, financial, and/or operational processes requiring a high level of confidentiality, organizational skills, and attention to detail
• Familiarity with higher education environments or public-sector organizations
• Familiarity with document management and records retention protocols
• Associate’s degree in a business-related field

For more information about the Office of the President, please visit: Office of the President

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Original Posting Date:

May 12, 2026

Posting Close Date:

May 24, 2026

Job Requisition Number:

R19172

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.

 

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.