Job title: People Services Specialist
Location: Cairo Site
Grade: L1-2
Hiring Manager: Marwa Wahed, The Employee Life Cycle Manager for Africa
About Sanofi:
We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.
About the job
Job Purpose:
The People Services Specialist works as the primary liaison between the company and governmental authorities while managing end-to-end employee lifecycle administration. This role ensures regulatory compliance across all HR processes, from pre-onboarding through departure, including social insurance management, work permits, payroll data coordination, and legal support. Acts as the company's official representative with government offices and maintains accurate employee records and documentation in compliance with local regulations and company policies.
KEY RESPONSIBILITIES AND DUTIES:
- Pre-Onboarding & Onboarding:
- Coordinate with new hires for the submission of required documents.
- Process and print contracts and obtain signatures from the GM/Managers.
- Send notification emails to stakeholders for each recruitment (Internal, External, Interns).
- Coordinate mandatory training with training managers upon the arrival of new hires.
- Follow up on tickets and send reminders to stakeholders via Passport.
- Creating Workday profile for the newly hired employees comply with our Golden rules.
- Organizing with the third-party company (IBS) to sign the employment contract for the contractors
- Ensure sending email to the security team to be able to issue the access cards for newly hired employees
- Payroll Data Collection:
- Compile and submit monthly reports of new hires (both internal and external) to the T2P team.
- Prepare and deliver monthly reports of terminated employees (both internal and external) to the T2P team
- Submit monthly headcount reports .
- Send overtime documentation for IA employees.
- Submit bank account information received from the Treasury team .
- Submit Compensation Change report .
- Form 2 Submission:
- Prepare and submit social insurance form 2 on yearly basis & keep closely follow up with the stakeholder until all the employees reflect in the social insurance with right value.
- Personnel Employees Filing:
- Ensure that we have all valid required hiring documents in the employee folder
- Ensure that all personnel files sorted and updated.
- Ensure that a soft copy of all hiring documents is attached to the employee’s profile in WD.
- HR representative in legal Issues:
- Participating in employees legal investigations
- Following up employees legal cases with the courts and police offices
- Supporting the Legal department in issuing Sanofi’s legal documents
Departure employees:
- Prepare and submit Social Insurance Form 1 to the Social Insurance Authority
- Ensure that all and only Sanofi Employees are registered in Social Insurance Authority under Sanofi coverage
Others:
- Perform other duties as assigned.
- Respect of company’s values, code of ethics and social charter.
- Respect of personal data protection charter.
- Responsible for applying the HSE related requirements for the company in all related working procedures.
About you
Education: Bachelor's degree in HR or equivalent
Experience & knowledge: Minimum 2 years of experience in operational HR activities
Special Knowledge/Skills:
- Good understanding of and hands on experience with HR / Human Capital Management related tools & systems as e.g. Workday
- Knowledge of Microsoft Office with advance level proficiency in Excel
Interpersonal
- Ability to interact with internal and external clients in a professional manner
- Ability to work transversally (business partnering)Good communication skills
- Attentive to customer needs and feedback
Leadership
- Ability to organize, prioritize and structure the tasks for oneself and direct reports
- Attentive to detail and works with precision
Sanofi Take the Lead Values
- Aim Higher: Focus on what matters, set high standards and move with urgency, learning from setbacks as we go to achieve higher performance.
- Act for Patients: Never compromise on integrity, eliminate barriers and partner with others to go faster and further for patients.
- Be Bold: Take thoughtful risks, seize opportunities and think beyond what's possible to accelerate our science and drive compelling growth.
- Lead Together: Build trust and collaborate openly on our shared goals, celebrate collective place s and foster a sense of belonging.
Why choose us?
- Work at the forefront of AI-driven research, smart manufacturing, and groundbreaking mRNA platforms that are redefining the future of immunology.
- Help protect half a billion people every year, contributing to one of the largest global vaccination efforts in healthcare.
- Make the impossible possible for millions by contributing to breakthrough moments like the world’s first RSV toddler vaccine.
- Help create sustainable vaccine solutions, from reducing carbon emissions in production to increasing global access to life-saving immunizations.
Pursue progress, discover extraordinary
Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!
