Executive Administrative Assistant

About Us

At AZZO, we are committed to pioneering integrated technology that drives a more sustainable future. Founded in Australia and now operating globally, we specialise in energy solutions that empower businesses to better embrace renewable transformation. Our expertise spans advanced energy management, power automation, and digital software platforms, helping clients achieve smarter, cleaner, and more efficient outcomes.

What We Offer

• Competitive compensation package.
• Medical, Dental, Vision and short-term insurance.
• 401(k)retirement account – 401K match cap; 6% of 100% of contributions insurance up to one year base salary.  
• Twenty (20) days Paid Time Off (PTO) per annum, prorated for the calendar year. PTO includes vacation, personal & sick days.  
• Eleven (11) paid US holidays.  
• Flexible working arrangements.
• Opportunity to contribute meaningfully to the sustainable energy transition.
• Training and development programs for both professional and personal development.
• An inclusive and collaborative working environment.

The Role

We are seeking a highly organised and experienced Executive Administrative Assistant to provide comprehensive support to the Executive Leadership Team. This pivotal role is responsible for managing complex calendars and travel arrangements, coordinating meetings and executive communications, and serving as a key point of contact for internal and external stakeholders.

The successful candidate will also play an important role in office administration, vendor and financial coordination, and ensuring compliance with insurance, tax, and billing requirements. This position requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities: 

• Provide high-level executive support including complex diary management, meeting coordination, travel arrangements, and stakeholder communications.
• Prepare agendas, minutes, reports, and follow-up actions while proactively managing priorities, deadlines, and executive commitments.
• Oversee office administration, vendor relationships, invoicing, billing coordination, and compliance requirements including insurance and documentation.
• Support business operations through onboarding coordination, internal event management, project administration, and HSEQ compliance activities.

Qualifications & Experience: 

• Minimum of 2 years of experience in an executive support, personal assistant or business administration position.
• Exceptional organizational, analytical, and problem-solving skills.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and document management systems.
• Strong leadership, communication, and organisational skills, with demonstrated problem-solving and decision-making ability.  

Further Details

For any questions regarding the position or the recruitment process please contact People & Culture at peopleandculture@azzo.com.

Think you’re a good fit? Apply now by submitting your CV/Resume and a Cover Letter via the Apply Now button.

AZZO cannot offer visa sponsorship for this role. Applicants must have the right to work in USA, at the time of application.

We value diversity and we believe that our uniqueness makes us stronger. We encourage applicants from diverse and/or minority backgrounds to express their interest. We believe in creating a working environment where individuals are able to bring their full self to work and are valued for their unique contribution.