A multinational company operating in the chemical supply sector is looking to strengthen its team in Portugal with the addition of a Logistics Administrative professional.
Key Responsibilities:
- Manage and monitor the full sales and purchase cycle of transactions.
- Purchasing: Coordinate with suppliers regarding purchase orders, product availability, loading instructions, booking slots, and ensure receipt of all required documentation.
- Sales: Liaise with customers to ensure timely delivery, correct packaging, and provision of all necessary documentation for smooth unloading, in accordance with the sales contract.
- Prepare and issue documentation as per contractual requirements, including:
- Sales invoices
- Certificate of Analysis (CoA)
- Delivery notes / Packing lists
- Insurance certificates (for CIF shipments)
- Transport documents: Bill of Lading (B/L) or CMR (for road transport)
- Certificate of Origin (COO)
- ATR, EUR1, Excise documents
- Legalization of documents via embassies and/or chambers of commerce
- Book and follow up on transport orders with designated logistics partners.
- Coordinate warehousing operations, including inbound/outbound logistics, storage, repacking, filling, and labeling.
- Communicate with customs agents and follow up on import/export declarations.
- Perform quality assurance by verifying supplier CoAs against sales specifications.
- Issue purchase orders for all services and validate incoming invoices related to customs, demurrage, transport, and storage.
- Report claims to the designated HSEQ contact.
Requirements:
- Strong communication and organizational skills.
- Previous experience in a similar role within the import/export or logistics sector.
- Fluency in English (spoken and written).
Location:
- Quinta da Beloura, Sintra (Portugal).
Please note that only applications submitted with a CV in English and from candidates who are legally authorized to work in Portugal will be considered.
Todas as candidaturas serão tratadas com a máxima confidencialidade.
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