Country
Malaysia
City
KUALA LUMPUR
Workplace location
KUALA LUMPUR-PETRONAS TWIN TWRS(MYS)
Employer company
TotalEnergies EP Sarawak Inc.
Domain
Drilling/Well Operations, Secretarial/Administrative Support
Type of contract
Fixed term position
Contract duration
2 Years
Experience
Minimum 6 years
Context & Environment
Are you highly organised, proactive, and skilled at keeping operations running smoothly through effective coordination and administrative support?
TotalEnergies EP Malaysia is looking for a dependable and detail-oriented Secretary / Admin Assistant to support our Drilling & Wells Department. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with diverse stakeholders across teams and locations.
Activities
Your Impact
As the Secretary / Admin Assistant, you will play a central role in ensuring the smooth day-to-day operations of the Drilling & Wells team. In this role, you will:
- Provide full administrative and secretarial support to the Head of Department and team members.
- Manage confidential information with a high degree of professionalism and discretion.
- Coordinate meetings, prepare agendas, presentations, and ensure all logistics are in place.
- Arrange travel, accommodation, itineraries, and logistics for staff, visitors, and expatriates.
- Support onboarding and offboarding activities in collaboration with the HR team.
- Process claims, travel expenses, and vendor invoices while liaising with Finance.
- Manage daily administrative tasks, track deadlines, and follow up on action items across.
- Maintain and organise documentation in SharePoint and MS Teams.
- Handle incoming calls, emails, requests, and general enquiries efficiently.
- Support visa and work permit administration as required.
- Assist with specialised logistics such as helicopter or crew boat bookings when necessary.
Candidate Profile
What We Are Looking For
To succeed in this role, you will need:
- Diploma in Business Administration, Secretarial Studies, or a related discipline
- At least 5 years of relevant experience in a similar role, preferably within a multinational company
- Strong communication skills in English and Bahasa Malaysia, both written and spoken
- Proficiency in Microsoft Office applications
- Excellent organisational, planning, and multitasking abilities
- High level of integrity, discretion, and professionalism
- Ability to work independently while supporting a team environment
Additional Information
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.
Why TotalEnergies?
At TotalEnergies, you will be part of a global energy company where teamwork, professionalism, and operational excellence are key. This role offers the opportunity to contribute directly to business efficiency while working with a collaborative and dynamic team.
