Store Planning Administrator

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Store Planning Administrator will be responsible for controlling and coordinating work briefs to be programmed into the Drawing office.

Tasks will include tracking of briefs, workflows through the process and controlling output and distribution of plans.
Collating and coordinating feedback and commentary for efficient revision updates.

The Store Planning Administrator serves as the critical "engine room" for the Store Planning department. This role provides high-level administrative and process support to the HOD and Drawing Office Teams, ensuring that project briefs are meticulously tracked from inception to approval. By maintaining rigorous quality standards and clear communication channels, the role ensures the drawing office remains focused and that all stakeholders are aligned with the retail development schedule.

Minimum Requirements

Matric

Project Administration qualification

4 – 5 years administration experience

Computer Literate:  Proficiency in excel, word and power point

Competencies

Attention to Detail

Strong Analytical Skills

Assertiveness

Communication Skills

Results Orientated

Team Player

Emotional Intelligence & Resilience

Software Proficiency

Excellent Customer Service

Key Responsibilities

Workflow & Schedule Management (Monday.com)

End-to-End Tracking: Manage the lifecycle of all project briefs on Monday.com, ensuring real-time visibility for the HOD and stakeholders.

Planning & Organization: Coordinate specific timelines (e.g., site brief, job brief and COR preparations) and multitask across various active projects to prevent bottlenecks.

Drawing Office Support: Assist the HOD in scheduling the Drawing Office Technicians, proactively "chasing" outstanding drawings to ensure plans are ready for review.

Quality Control & Approvals

Process Integrity: Facilitate brief approvals via PandaDoc (or similar systems), ensuring the internal 3-day turnaround standard timeframe is met.

Quality Standards: Review incoming briefs for completeness before they enter the drawing office to maintain high output standards.

Beta Comment Management: Track stakeholder feedback ("Beta Comments") on Monday.com; verify whether comments were accepted or rejected and communicate these outcomes clearly to relevant stakeholders.

Manage Liquor License information" to "Coordinate Store Planning inputs for the Liquor Team

Chase Commercial Flows" to "Monitor and Report on Commercial Flow readiness against the T-Minus principles."

Centralied Information & Regional Meeting Coordination

The "Central Link" Management: Maintain and manage the master project plan link. Ensure that every drawing issue sent out by the Drawing Office is immediately added to this central repository.

Stakeholder Accessibility: Guarantee that suppliers, consultants, and internal stakeholders have seamless, up-to-date access to the latest revisions, reducing delays caused by outdated information.

Submission Protocol: Ensure all planning documentation is uploaded to Microsoft Teams or any other company links emailed one week prior to planning meetings.

Stakeholder Feedback: Capture and action feedback from Bi-Monthly and Executive meetings, immediately adjusting schedules to ensure plans to reflect approved changes.

Reporting: Generate weekly reports on outstanding briefs and project health to keep the business informed.

Executive Support & Office Management

Calendar Management: Proactively manage the HOD’s diary, ensuring priority is given to critical project reviews and executive deadlines.

Monitoring & Liaison: Act as the first point of contact for the Store Planning office, demonstrating excellent customer service when interacting with landlords, contractors, regional managers and consultants.

Meeting Preparation: Ensure the HOD is fully briefed and has all necessary plans and reports in hand at least 48 hours prior to any Executive or Regional meeting.

Closing Date: 19 May 2026

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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