GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.
Our leasing team is seeking a Leasing Coordinator for a highly collaborative role. You will work closely with the Vice President of Leasing and play a central role in managing the full cycle of leasing files, including new tenants and renewals.
The Leasing Coordinator is responsible for a portfolio of office, industrial, and retail properties located primarily in Montreal, as well as in Québec City and Ottawa. This individual acts as the central point of contact between the leasing team, property management, asset management, the legal department, and tenants, while ensuring consistency in the progress and closing of leasing files.
You will be a key asset to the leasing department by providing and overseeing essential support and by managing multiple tasks in a dynamic, process driven environment.
RESPONSIBILITIES
Transaction related responsibilities • Analyze the needs of prospective and existing tenants in collaboration with the VP of Leasing and Asset Management • Respond to broker inquiries and circulate financial information, plans, and marketing materials • Coordinate business negotiations with tenants and their representatives • Coordinate the drafting of offers, leases, and amendments with the Legal Department • Coordinate the review of tenants’ financial status • Follow up on leasing files, including approvals, signatures, guarantees, security deposits, and insurance • Ensure accuracy, compliance, and final execution of lease agreements • Follow up on the payment of commissions to external and internal brokers
Management related responsibilities • Actively participate in weekly leasing meetings (set the agenda, manage priorities, and ensure communication with internal stakeholders) • Update and track upcoming transactions and renewals, including data entry and follow ups in Deal Manager • Oversee follow ups for ongoing transactions • Prepare quarterly reports (corporate and client) • Assist and/or replace the Vice President of Leasing during prospective tenant space tours
Additional initiatives / cross departmental collaboration • Contribute to national corporate initiatives aimed at improving systems (Deal Manager, new budgeting process, tracking of existing tenant rights) • Collaborate on the national harmonization of processes specific to retail assets
QUALIFICATIONS
• Proactive individual with strong organizational skills and the ability to manage multiple priorities simultaneously • Team oriented mindset with a desire to contribute to a positive and pleasant work environment • Minimum of 5 years of experience in lease administration • Bilingual, both written and spoken
WHAT WE OFFER • 3 weeks of vacation per year • 3 paid personal days per year • Half-day every Friday before a long weekend • Eligible to participate in our annual performance based bonus program • A comprehensive health benefits plan that supports you and your family • Up to $2,000 annual education allowance • Up to $5,000 annual mental health coverage • A friendly, welcoming, and supportive culture • Many social and team events! Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.
Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
