Facilities Co-ordinator-008-001

High level job objectives
•    To collaborate with business to identify the needs and requirements for the optimal working of facilities in line with relevant legislations.
•    To ensure Facilities meet audit requirements, compliance standards, Government regulation and legislation.
•    To ensure goods and services needed are procured and paid in line with PPECB processes.
•    To ensure effective management of contracts relating to Facilities’ goods and services.
•    To ensure compliance to all PPECB HC policies and procedures.

Requirements
Qualifications
(Essential)
•    Diploma or equivalent qualification in Facilities/Building Management

Experience
(Essential) (Time Span: 3 Years)
•    Experience in working in a Facilities/As Built Environment.
•    Experience in managing contracts, relating to goods and services, including but not limited, to (HVAC systems, grey water Water Tanks, Grounds maintenance and landscaping, Stock coordination and control (consumables and stationery), Hygiene services, landscaping, Handy-man tasks, Office Cleaning, pest control.
•    Experience in working with building plans, SG diagrams, Site layouts
•    Experience in contractor management
•    Experience in team leadership and management
•    Experience in negotiation
•    Financial experience in managing budget
•    Experience in report writing

(Desirable) (Time Span: 3 Years)
•    Health and Safety related to buildings and working with contractors
•    Project management experience
•    Working exposure within a public sector in Facilities

Knowledge
•    Working knowledge of debtors and creditors (financial acumen) and related processes
•    Working knowledge and understanding of Facilities and the daily operations of supervising staff
(Essential)
•    In depth knowledge of relevant legislation and regulations for Facilities, including but not limited to, (SANS Building Standards; SABS Standards, OSHACT)
•    Knowledge and understanding of Procurement processes 
•    Working knowledge and understanding of Municipalities/Council and Town Planning processes
(Desirable)
•    Understanding of operating environment for state owned enterprises
•    Knowledge of policy and procedure development
•    Knowledge of project management principles

Technical Skills/ Functional Skills
(Essential)
•    Proficient in Microsoft Office suite
•    Report writing skills
•    Data analytics 
•    Organised and methodical
•    Budget management and financial acumen
•    Communication at all levels
•    Problem solving skills
(Desirable)
•    Member of professional bodies i.e., SAPOA, SAFMA, SAIOSH
Competency Profile: Behavioural
(Essential)
•    Working with People
•    Adhering to Principles and Values
•    Writing and Reporting
•    Presenting and Communicating Information
•    Analysing
•    Relating and Networking
•    Adapting and Responding to Change
•    Planning and Organising
•    Deciding and Initiating Action
(Desirable)
•    Delivering Results and Meeting Customer Expectations
•    Achieving Personal Work Goals and Objectives
•    Persuading and Influencing
•    Leading and Supervising
•    Coping with Pressures and Setbacks
Physical and other
(Desirable)
•    Business travel – Local and National 
•    A valid driving license
•    Own reliable vehicle
•    Good health

The Perishable Products Export Control Board (PPECB) is an independent service provider of quality certification and cold chain management services for South African producers and exporters of perishable food products.
Established in 1926, the PPECB has delivered valuable services to the perishable products industry for over 90 years by enhancing the credibility of the South African export certificate and supporting the export competitiveness of South Africa's perishable product industries.