Vitamin Well Group
People Operations Specialist - Vitamin Well Group
🇸🇪Stockholm, Stockholm, Sweden11 days ago
MidFull TimeEN
At Vitamin Well Group, we provide great-tasting drinks, snacks, and protein products. Our brands Vitamin Well, NOCCO, and Barebells are available across most of Europe, North America, the MENA region, and parts of Asia Pacific. With a revenue of 650 million euros, we operate in over 40 markets, with headquarters in Stockholm and offices in fourteen countries around the world.
The People & Culture team at Vitamin Well Group supports a fast-paced, international organisation built around our core brands: Vitamin Well, NOCCO, and Barebells. As we continue to grow across markets, we focus on building scalable people processes while supporting local teams with structure, systems, and compliance. Our function works closely with Finance, local leaders, and external partners to ensure smooth daily operations and enable long-term development.
We are looking for a People Operations Specialist to take ownership of our HR system, HiBob, and help us maintain, optimise and continuously improve scalable, data-driven HR processes across our markets.
This is a role for someone who enjoys working at the intersection of people, systems and data, and who is motivated by creating structure, improving ways of working and finding smarter solutions. You are also genuinely interested in technical developments within the HR field, including AI, and curious about how new tools and technology can be used to improve processes, insights and the employee experience.
You will be our go-to person for HRIS, making sure our data is accurate, our systems run smoothly and our processes are built to scale as we continue to grow.
In this role, you will combine hands-on system work with continuous improvement. You will spend time developing and optimizing our HRIS, while also supporting key HR processes across the employee lifecycle, including areas such as performance and compensation & benefits.
The role has a global scope and reports to the Chief People & Culture Officer.
HRIS ownership & development: Own and develop our HRIS (HiBob), ensuring it supports the organisation as we scale
Data quality & governance: Ensure accurate, well-structured HR data through strong governance and ways of working
Processes & automation: Build and improve workflows, processes and automation within the system
Integrations & systems: Manage integrations between HRIS and other systems (such as payroll and finance)
HR support & enablement: Support HR, managers and employees in using the system effectively
Compensation, data & lifecycle processes: Contribute to compensation & benefits processes, HR reporting and key employee lifecycle processes
You have a relevant academic background within Human Resources or a related field, and around 1–3 years of experience within HR Operations and HRIS, or a similar area, with a strong interest in how HR can be improved through systems, data and smart processes.
You are confident and experienced in using HRIS, and you enjoy working with data - from ensuring accuracy to identifying patterns and insights.
Have hands-on experience working with an HRIS - for example configuration, maintenance, training or development capacity (HiBob is a plus)
Have a good understanding of HR processes across the employee lifecycle, such as onboarding, offboarding, performance and compensation
Are structured, detail-oriented and comfortable managing sensitive information
Enjoy improving processes, creating structure, solving problems and finding smarter ways of working
Build trust easily and enjoy working closely with stakeholders across the organization
Thrive in a fast-paced, international environment where priorities may shift and collaboration across markets is key
Communicate fluently in both Swedish and English, in a professional context
Are a hands-on, low-prestige doer who takes initiative and gets things done
We will review applications on an ongoing basis and the position may be filled before the last application day. We appreciate LinkedIn, but to get a full picture of your experience, we ask you to also include a CV.
Our growing family is made up of over 600 employees, representing a variety of cultures, experiences and diverse backgrounds. This diversity is a great asset as we continue our expansion and evolve our portfolio. At the same time, Vitamin Well is still very much a Swedish company, promoting Swedish values when it comes to both business and people. We treat each other in a fair and equal way, and we respect one another based on our qualities. As we expand Vitamin Well Group’s business, we are also committed to minimizing our environmental impact and continuously strive to lower emissions from for example production, logistics, and packaging.
Working at Vitamin Well, we provide a dynamic environment defined by ambition, dedication, and an entrepreneurial spirit. In our action-oriented culture, the ability to make swift decisions is paramount in bringing ideas to fruition. We are committed to fostering an atmosphere where every individual's unique strengths contribute to our collective success. As a health and exercise-oriented company, we inspire an active lifestyle by partnering with top-performing athletes, but we also promote and support exercise among our employees.
As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner Alva Labs.
