About EyeCarePro
At EyeCarePro, we are the leading digital marketing agency dedicated to helping eye care practices grow through innovative, data-driven strategies. Our team leverages advanced SaaS platforms, proprietary systems, and AI-driven tools to deliver measurable results. We don't just provide services; we provide vision. We are looking for a high-impact partner to help our leadership stay focused on that mission.
The Opportunity
We are seeking a highly organized, proactive, and detail-oriented Executive Project Manager & Strategic Assistant. This is a newly created, high-trust role that goes far beyond traditional administrative support.
You will act as the operational quarterback, ensuring daily execution aligns with larger business goals. Your primary mission is to create leverage—freeing our executive leadership to focus on vision, growth, and relationships while you ensure nothing falls through the cracks.
What You'll Own
1. Executive Support & Calendar Strategy
- Optimize the Calendar: Proactively manage the executive calendar to ensure alignment with top business priorities.
- Briefings: Prepare daily and weekly briefings including context, objectives, and key talking points.
- Inbox Synthesis: Monitor the executive inbox, flagging urgent priorities and drafting professional responses.
- Anticipation: Identify needs ahead of meetings, including materials, stakeholder insights, and necessary follow-ups.
2. Project Management & Execution
- Drive Momentum: Track and manage multiple projects across consulting engagements, operations, and internal initiatives.
- Accountability: Create and maintain project plans, timelines, and task lists. You will hold the internal team (and the executive) accountable to deadlines.
- Deliverables: Ensure all consulting and internal project milestones are met on time and at the highest quality.
3. Client Communication & Success
- Client Liaison: Serve as a polished, professional point of contact for high-level clients.
- Meeting Continuity: Manage post-meeting follow-ups, including recaps, action items, and next steps.
- High-Touch Onboarding: Support the onboarding of new clients through a structured, seamless experience.
4. Operational Organization
- Process Design: Identify inefficiencies and proactively recommend/document repeatable processes to support business scale.
- Workflow Clarity: Bring structure to files, systems, and digital workspaces to ensure the team operates like a well-oiled machine.
Who This Role Is For
This isn't just a job for a task manager; it's for a strategic partner. You are a great fit if you:
- Think Two Steps Ahead: You anticipate needs before they are voiced.
- Thrive in Ambiguity: You can find the path forward in a fast-moving, entrepreneurial environment.
- Are "The Closer": You take pride in being the person who keeps everything on track.
- Communicate with Confidence: You are comfortable pushing back and protecting the executive's time.
Work Requirements
As a remote-first organization, we empower you to work from anywhere, provided you meet the following:
- Equipment: A reliable personal computer and essential workstation equipment.
- Connectivity: Reliable high-speed internet.
- Environment: A quiet, professional work environment suitable for video calls.
- Power Stability: Load-shedding backup or an uninterruptible power supply (if applicable to your region).
Perks & Benefits
- Competitive Compensation: Salary commensurate with experience and paid time off (PTO).
- True Flexibility: A 100% remote, flexible work culture built on trust.
- Growth: Continuous professional development and training opportunities.
- Culture: A collaborative, supportive marketing and sales team environment.
- Impact: Be part of a fast-growing, mission-driven company.
How to Apply
To apply, please submit your resume along with responses to our short set of screening questions.
Note: If you do not hear from us within two weeks, please consider your application unsuccessful.
