Your Day to Day
People
Work closely with finance colleagues and operational departments to ensure smooth workflows.
Provide functional guidance and support to operations on invoice submission, approvals, and payment processes.
Escalate control breaches, payment risks, and process issues promptly to management.
Accounts Payable Operations
Ensure timely and accurate processing of supplier invoices, payments, and employee expense claims.
Monitor vendor balance and promptly investigate and resolve discrepancies.
Maintain complete and accurate documentation and audit trails for all transactions.
Support cash flow planning through accurate payment scheduling and coordination with finance leadership.
Check arithmetic accuracy of invoices and assign correct general ledger codes in accordance with the chart of accounts.
Ensure invoices are approved by the relevant Head of Department or Executive Committee prior to payment.
Support month-end closing activities, including posting journals.
Assist with reconciliation of GST input listings and support GST filing requirements.
Control & Compliance
Perform regular monitoring to ensure compliance with approved policies, procedures, and internal control requirements.
Ensure strict implementation of Control Self-Assessment (CSA) requirements and support achievement of 100% CSA audit score for the Accounts Payable category.
Ensure compliance with procurement policies, approval matrices, and applicable tax requirements.
Promote ethical supplier management and adherence to IHG standards.
Guest & Operational Support
Build and maintain positive relationships with internal stakeholders and external suppliers.
Take proactive action to address supplier and internal customer needs.
Support uninterrupted hotel operations by ensuring suppliers are paid on time.
Minimize service disruptions caused by delayed or inaccurate payments.
Accountability
Accountable for the accuracy, completeness, and timeliness of all accounts payable transactions.
Ensure issues and risks are identified early, escalated appropriately, and resolved effectively.
Responsible Business & Compliance
Maintain awareness of Occupational Health & Safety (OH&S) policies and ensure safe work practices.
Comply with duty of care, health, safety, and emergency procedures, including fire and first aid protocols.
Identify and report hazardous situations and potential risks promptly.
Log security incidents and accidents in accordance with hotel requirements.
Additional Duties
Undertake ad-hoc assignments and provide support during unforeseen operational requirements.