Company Description
A Canadian leader in architecture and design, Lemay has experienced dramatic growth and exciting transformation over the past few years.
At Lemay, we believe in the unique value of design to create open and meaningful spaces to grow. We are committed to approaching every design problem with curiosity, invention, and a generous spirit to uncover hidden opportunity. We are a transdisciplinary team of change-makers creating planet-friendly spaces for people and their communities.
We are proud of our team’s diversity in ethnicity, culture, religion, indigenous status, sexual orientation, physical limitations, gender identity and age. We are committed to providing an equitable, diverse, and inclusive work environment for all members of our team so that everyone feels respected and valued.
Our main goal is to design generous spaces that create meaningful impact.
Job Description
Are you a multitasking extraordinaire with a strong sense of urgency and flexibility? Do you thrive in fast-paced, creative environments and enjoy collaborating with a dynamic team? If you're solutions-focused, energetic, and self-driven—with a passion for client service and connecting with people—this opportunity might be for you!
What you’ll do:
- Manage administrative functions and activities for all team members in the West, both in-office and virtually. This includes coordinating couriers, office supplies, facilities maintenance, coffee/tea orders, lunches and reservations, client and team gifts, alarm systems, and more.
- Provide high-level support to the Principals, including calendar management, travel arrangements, organizational tasks, and ad hoc projects.
- Track and manage firm-wide and Principal-specific professional association registrations, licenses, and annual renewals.
- Collaborate with internal studios and Corporate Services on information transfers and cross-functional tasks.
- Serve as the primary liaison with Building Management for facilities-related communications, updates, modifications, and announcements.
- Support the Finance team with administrative tasks such as mail handling, deposits, and document coordination as needed.
- Assist in the development and refinement of internal presentations, communications, and other written materials.
- Stay informed about industry trends, best practices, and relevant developments to support continuous improvement.
Take the lead in organizing internal team-building events (monthly lunches, staff parties, Learning Lab sessions, Lunch & Learns/PKs) and client-facing events (e.g., appreciation breakfasts, dinners, etc.).
Qualifications
- A professional diploma or certification in Office Administration or a related field.
- 3–5 years of relevant experience as an Administrative Assistant, Executive Assistant, or Office Manager.
- Exceptional written and verbal communication skills, with strong editing and interpersonal abilities. Able to present information clearly, concisely, and logically to both internal and external stakeholders.
- Technologically savvy, with proficiency in the Microsoft Office Suite (required); familiarity with the Adobe Suite is an asset.
- Flexible and dependable, with the ability to meet deadlines and support various deliverables.
- Professional, tactful, highly organized, and composed under pressure.
- Bilingualism in French (an asset).
Additional Information
Lemay makes its employee development and well-being a priority. Part of that is offering the following advantages:
- Competitive salary.
- Flexible group insurance program (health and dental insurance) as of day one (1) and a $1008 envelope to invest as needed (Health and Wellness Management Accounts, RRSP/DPSP).
- Telemedicine platform.
- Payment of membership fees to your professional association.
- Three (3) weeks' vacation.
- Office closure between Christmas and New Year’s Day.
- On-site due to the nature of the role.
- Social activities throughout the year.
- Internal training offered to all employees (Lemay Academy).
- Onboarding paired with a colleague.
- Gym in some offices.
- Up to 70% discount on monthly public transit passes.
