Company Description
A Canadian leader in architecture and design, Lemay has experienced dramatic growth and exciting transformation over the past few years.
At Lemay, we believe in the unique value of design to create open and meaningful spaces to grow. We are committed to approaching every design problem with curiosity, invention, and a generous spirit to uncover hidden opportunity. We are a transdisciplinary team of change-makers creating planet-friendly spaces for people and their communities.
We are proud of our team’s diversity in ethnicity, culture, religion, indigenous status, sexual orientation, physical limitations, gender identity and age. We are committed to providing an equitable, diverse, and inclusive work environment for all members of our team so that everyone feels respected and valued.
Our main goal is to design generous spaces that create meaningful impact.
Job Description
Are you a document management expert? Are you recognized for your ability to coordinate and organize documents, files, and information entrusted to you? Would you like to put your expertise in document access and database maintenance to work? Join our multidisciplinary team and play a key role in document management at Lemay.
What You Will Accomplish with Us
- Conduct information research and respond to internal user requests.
- Provide technical support for the firm’s document management activities, including:
- Project close-out;
- Document filing and archiving.
- Digital file and folder migration.
- Internal and external document transfers.
- Document quality control and compliance.
- Enter and update data across various systems.
- Participate in the testing and implementation of document management strategies and tools.
- Ensure that all documents and deliverables are filed in a compliant and structured manner on the following platforms: SharePoint, Autodesk Construction Cloud (ACC), and Aconex.
- Open, structure, and maintain deliverable submission folders.
- Produce weekly reports on document submissions.
- Keep document registers up to date.
- Validate, in collaboration with project teams, that all deliverables are complete and compliant.
- Contribute to the continuous improvement of documentation practices and grow within the team, with opportunities for professional development.
Qualifications
- College diploma (DEC) in documentation techniques or a related field.
- Minimum of three (3) years of relevant experience in document management or archives.
- Strong proficiency with technology, particularly Office 365 (Teams, SharePoint, Outlook).
- Experience with an integrated document management system (a strong asset).
- Excellent organizational skills, autonomy, and a high level of discretion.
- Strong ability to work collaboratively with diverse stakeholders.
- Attention to detail and accuracy in data entry and processing.
- A strong internal customer service mindset.
- Bilingualism required, English and French, both written and spoken as you'll be assigned on Quebec based projects.
Additional Information
Lemay makes its employee development and well-being a priority. Part of that is offering the following advantages:
- Competitive salary.
- Flexible group insurance program (health and dental insurance) as of day one (1) and a $1008 envelope to invest as needed (Health and Wellness Management Accounts, RRSP/DPSP).
- Telemedicine platform.
- Payment of membership fees to your professional association.
- Three (3) weeks' vacation.
- Office closure between Christmas and New Year’s Day.
- Hybrid work policy requiring a minimum of two (2) days per week in the office.
- Social activities throughout the year.
- Internal training offered to all employees (Lemay Academy).
- Onboarding paired with a colleague.
- Gym in some offices.
- Up to 70% discount on monthly public transit passes.
Please note that only candidates selected for an interview will be contacted.
