Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.
In general, the Internship Programme aims at attracting talented students and graduates who:
a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; orc) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.e) are between 20 and 36 years of age.
Background Information
Working under the overall supervision of the Head of Office, the intern will support selected coordination, communication and follow-up activities of the Mission. The internship aims to provide exposure to senior-level coordination, external relations support, and institutional communication processes within a UN organization.
Supervision- Working under the overall supervision of the Head of Office, the intern will support selected coordination, communication and follow-up activities of the Mission.
Learning Objectives - Support the coordination and management of the Head of Office’s agenda and correspondence, including calendar management, meeting scheduling and preparation of draft correspondence for review and clearance.
- Assist in the coordination of internal and external meetings, missions and official travel, including logistical arrangements, preparation of agendas and compilation of background materials.
- Provide support to high-level meetings and events, including preparation of briefing notes, participant lists and meeting documentation.
- Draft minutes, meeting notes and follow-up documents after meetings, ensuring accuracy and timely follow-up, under supervision.
- Support stakeholder mapping, contact tracking and follow-up, including preparation and dissemination of IOM information materials and presentations cleared by the supervisor, to contribute to the Mission’s institutional positioning.
- Perform other duties as may be assigned, in line with the learning objectives of the internship and under close supervision.
Required Qualifications and Experience
Education
- Must, at the time of application, a) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or b) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or c) have graduated with a university degree and, if selected, must commence the internship within one year of graduation;
Experience
Some prior experience in an office, administrative, coordination or communications environment is an advantage.
Demonstrated experience (academic or practical) in:
- meeting organization, scheduling, or event support;
- preparing written summaries, notes, or reports (e.g. meeting minutes, briefs, follow‑up notes).
- Exposure to or strong interest in public administration, international relations, political science, EU affairs, or related fields is an asset.
- Experience interacting with diverse stakeholders (e.g. academic institutions, public bodies, NGOs, international organizations) is desirable.
Skills
- Strong drafting skills in English; working knowledge of Hungarian is a strong asset.
- Proficiency in Microsoft Office applications (Outlook, Word, PowerPoint) or equivalent productivity tools.
- Demonstrated ability to handle information with discretion, professionalism and attention to detail.
Languages
For this internship, fluency in English and Hungarian are required.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
