Procurement Assistant

DETAILED DESCRIPTION

• Organizing general administrative services.

• Proceed of the invoice’s payment 

• Prepare and process purchase requisitions and purchase orders

• Request, receive, and compare supplier quotations (RFQs) 

• Coordinating cleaning, catering and parking services.

• Follow up with suppliers on order status and delivery schedules

• Receive, register, and file procurement documents (POs, delivery notes, invoices)

• Verify accuracy of purchase orders against requisitions and approvals

• Assist in vendor prequalification and vendor list updates

• Ensure procurement activities comply with internal policies and procedures

• Track procurement records and maintain proper filing (physical and electronic)

• Support contract administration and renewal tracking

• Assist with procurement reports and audit requirements

• Communicate with suppliers regarding clarifications and documentation

• Support the Supply Chain/Procurement in daily operations

• Lease Management.

• Managing building maintenance activities. 

• Allocating and managing space within buildings. 

• Raise and control of all purchase documents within the oracle system.

• Advising on energy efficiency and cost effectiveness. 

• Liaise with service providers to ensure SLA are abided by.

• Maintain all records relating to Facilities.

• Do other tasks assigned

   

       JOB REQUIREMENT

• For the above position, the successful applicant should have the following:

• University Degree in Business

• Professional procurement certification will an added advantage

• Master Degree will be added as advantage

• Procurement Experience in Banking Sector

• Excellent planning, organization and report writing skills.

• Excellent the ability to anticipate issues and to design appropriate solutions.

• Excellent planning, organizing, problem solving and analytical skills.

• A good understanding of strong risk management practices paying particular attention to operational, reputational, compliance and ethical risks.

• The interested candidates should provide application file should have a cover letter, Updated CV, National ID and Degree Certificate.