Associate Corporate Board Secretarial Specialist - Funds

Associate Corporate Board Secretarial Specialist.
Dublin, Ireland. 
Full-time, Permanent role.
Hybrid - 3 days onsite. (Monday - Friday, 9.00am - 5.30pm.)
 

Key Responsibilities 
 

The Role is that of Central Bank Control Function (CF-2) and the successful candidate will be required to abide by the relevant requirements of the Central Bank’s Fitness and Probity Standards and Individual Accountability Framework.  

The successful candidate will be part of the CSC AIFM and work as part of a busy, client facing, professionally qualified team. Their main responsibilities will include: 

• Acting as the primary point of contact for the provision of company secretarial services for a portfolio of Central Bank regulated entities and Irish companies; 
• Agreeing board/ committee meeting dates, sending calendar invitations and diarising agreed dates with board of directors/ committee members; 
• Formulate meeting agendas which will include all regulatory requirements; 
• Collate all board papers into a board pack in hard and soft copy for circulation in accordance with an agreed timeline; 
• Arrange all board meeting logistics for both on and offsite meetings; 
• Attend board meetings (in person and virtually) for the purpose of taking detailed board minutes; 
• Draft and circulate draft board minutes and action points in accordance with an agreed timeline; 
• Assist with general meetings (as required) including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting; 
• Preparation and submission of annual returns and filings to the Companies Registration Office, RBO and filings with the Central Bank of Ireland, where required; 
• Maintain statutory books and records;  
• Continually assess and improve operational procedures and internal processes; 
• Effectively managing relationships with all stakeholders; 
• Acting as a team lead and a role model/ mentor to the junior team members of the team; and 
• The candidate will also be expected to get involved in internal projects and initiatives 

Skills and Competencies 

• Experienced company secretary in the regulated funds industry, with a minimum of 7 years' experience; 
• Proven experience in team and people management
• Strong knowledge of the Companies Act, ICAV Act and corporate governance requirements for regulated entities; 
• Experience of working in a fast-paced professional environment with focus on attention to detail and multi-tasking; 
• Experience of managing and owning relationships with key stakeholders; 
• Proficiency in using MS Office suite of applications; 
• The candidate should have a desire to work in a fast paced, client facing environment where delivery of a high caliber professional service, to both clients and other stakeholders, is of key importance; 
• The candidate should be organised and able to think on their feet, show attention to detail and resourcefulness, and have strong communication and organisational skills. An enthusiastic attitude will contribute to the success of the candidate. 

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.

CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.

CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers. 

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,

CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.

We encourage candidates to apply directly to our website and not through third-party sources.

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.