Description
POSITION SUMMARY: This 12-week assignment reports to the Director of Finance. The Accounts Payable Clerk oversees accounts payable, including invoice review and coding, documentation collection, payment processing, approval management, and recordkeeping. The role also assists with accounts receivable, payroll, timesheet processing, journal entries, reconciliations, and reporting as needed.
DUTIES AND RESPONSIBILITIES:
- Accounts Payable Processing and Coordination: Review invoices and determine appropriate funding sources (ECKAN manages multiple grants with varying grant periods). Enter transactions into the accounting system and ensure all supporting documentation is properly recorded and maintained. Obtain required authorization signatures, maintain vendor records, and assist with year-end accounts payable reporting and audit requests. Review accounts payable and other fiscal reports/transactions for accuracy. File accounts are payable and related to fiscal documents.
- Inventory and Procurement: Order and maintain office supplies (online, by phone, or in person). Assist staff with procurement needs as required.
- Spreadsheets and Reporting: Create and maintain spreadsheets related to invoices, accounts payable, and other fiscal data. Run financial system reports to review and reconcile transactions and to respond to staff data requests. Export financial data from the financial system to Excel and assist with developing and maintaining fiscal-tracking spreadsheets.
- Office and Fiscal Support Tasks: Pick up and distribute mail and deliver bank deposits as needed.
ADDITIONAL:
- Must be able to sit for long periods of time
- Must be able to spend long periods of time looking at a computer display.
- Must have a valid Driver's license.
- Must be able to lift 20 lbs.
Requirements
QUALIFICATIONS:
- High School Diploma or GED required. Associate’s degree preferred in (accounting, office administration, business, or public administration)
- Computer skills (Windows, Microsoft Office – Word, Excel, and Outlook, financial systems) – including the ability to design basic spreadsheets and knowledge of Excel formulas.
- Above-average basic math skills, organizational skills, and attention to detail.
- Be able to pass the required background and health tests.
