Onsite | Virtual Patient Scheduler

 Key Responsibilities 

Pre-Visit Support 

• Access and update patient records in EPIC Book-It and RTE.
• Conduct comprehensive insurance verification via EPIC RTE, OneSource, and payer websites.
• Process co-pays and prepayments before the appointment via HelloWorld payment link.
• Send patient reminders and confirm virtual appointments using Care Connect and MyChart.
• Address patient questions regarding appointment access, billing, and insurance coverage. 

In-Visit Support 

• Conduct virtual check-ins using Amwell or MyChart platforms.
• Provide guided support for entering payment details in HelloWorld during the visit
• Guide patients through real-time co-pay and prepayment transactions.
• Troubleshoot basic technical issues (audio/video) to avoid delays in virtual care delivery.
• Provide administrative support to providers during the visit. 

Post-Visit Support 

• Complete follow-up payment processing, if necessary.
• Update documentation in EPIC and Care Connect.
• Assist patients with return visit scheduling before ending the session.
• Perform reporting and reconciliation tasks using Power BI and other tools. 

Qualifications 

• At least 3 years of experience in healthcare customer service, preferably in a BPO setting.
• Familiarity with EPIC, Care Connect, and insurance verification tools.
• Strong communication, problem-solving, and multitasking skills.
• Proficiency in basic math and business calculations
• Working knowledge of computer/data entry with the ability to learn new systems
• Basic level of MS Office proficiency
• Basic knowledge of, or ability to learn, customer service specialization