Facilities Coordinator / Workplace Ambassador

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Operations

Duties And Responsibilities

·     Property Operations

·     Ownership of the day-to-day administration, including reports generation of the stocks tracker.

·     Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client

·     Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM

·     Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client

·     Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.

·     Maintain appropriate levels of Petty cash to support FM operations.

·     Vendor invoices processing aligned with Client finance process.

·     Statutory compliance check of all vendor invoices.

·     Routinely Inspect all services to ensure performance measures are being maintained

·     Effectively manage ECRES to ensure an on time deliverable system

·     Set stretch targets for self to achieve maximum team performance

·     Reporting

·     Contribute to the Weekly FM Meeting Minutes

·     Contribute to the Monthly Management Report to client and other reports as required

·     Others

·     Participate in Emergency Evacuation procedures including crisis management and business continuity.

·     Manage all Health and Safety issues and actively participate in Health and Safety reviews

 

 

Key Performances Measurements

·     Compliance with the Service Level Agreement established between Jones Lang LaSalle and Client  

·     Achievement of contracted Customer Satisfaction expectations

·     Achievement of savings initiatives as agreed with Client. 

·     Delivery of Agreed Initiatives as per Client Solution/Jones Lang LaSalle Initiatives Road Map

 

Sound like the job you’re looking for?  Before you apply, it’s also worth knowing what we are looking for:

Education and experience

·     Experience in Facilities Management is required.

·     Excellent people skills and ability to interact with a wide range of client staff and demands

·     Knowledge of Occupational Safety requirements

·     Strong PC literacy and proven ability to manage daily activities using various systems.

·     Demonstrated experience with continuous improvement initiatives highly desirable

·     Demonstrated experience with client reporting and preparation of reports required.

·     Graduate in any discipline

·     3 – 5 years’ experience in facilities management

·     Tertiary qualifications in hotel management / building management and/or business desirable

·     Proven ability to function effectively as part of a team

·     Proven ability to initiate and follow through with improvement initiatives

Location:

On-site –Colombo, Sri Lanka

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.