Executive Assistant (Temporary 12 months)

Beem Credit Union: Banking for every journey

Beem is redefining what it means to be a credit union. With 80 years of cooperative history and a bold vision for the future, we’ve united to create a financial partner that offers both digital ease and people-first service.

Our mission is clear: financial wellness for all. We help British Columbians achieve their goals through personalized advice, innovative technology, and genuine human connection. 

As one of BC’s largest credit unions, we serve over 200,000 members across 66 branches with $18 billion in assets under administration. 

If you’re passionate about making a difference and want to join a team that values collaboration, innovation, and purpose, join us on the journey. 

Learn more: www.beemcreditunion.ca

What this role is all about: 

The Executive Assistant (EA) provides support to Executives and Senior Leadership by streamlining operations and enhancing Executive preparedness through administrative and coordination of tasks. Serving as a key partner to the Executive, the EA plays a crucial role in facilitating communication across Beem and with various key stakeholders, maintaining positive relationships and driving collaboration. 

This role is an 12-month term position. This role is open to a hybrid work arrangement in the Lower Mainland or Kelowna region of British Columbia. 

What you’ll do:  

Executive & Senior Leadership Support  

• Manage the calendars, ensuring appointments are scheduled and communicated effectively. 
• Support meeting preparation by providing necessary details and materials in advance. 
• Support Senior Leadership team with project initiatives and meeting coordination. 
• Partner with Executives on various community projects, activities and initiatives. 
• Assist other Executive Support team members with meeting preparation and support as needed. 
• Provide backup for meeting setup, minute taking, and follow-up during absences of other executive assistants. 
• Build and maintain positive working relationships with all departments and branches. 
• Arrange travel and accommodation as required. 

Administration Support  

• Provide confidential support for administrative tasks such as maintaining files, preparing expense claims, and photocopying. 
• Draft and prepare letters, emails, and responses to inquiries. 
• Prepare reports for various stakeholders as directed by Executives and Senior Leadership. 
• Conduct research and compile information for reports and presentations. 
• Respond to routine correspondence and verbal inquiries on behalf of the Executives. 
• Prepare confidential correspondence from notes or verbal instructions. 
• Maintain office supplies and handle equipment issues as needed. 
• Occasionally, assist with personal tasks such as making restaurant reservations or lunch arrangements. 

Coordination & Execution  

• Organize and manage details of meetings and appointments, including invitations, room bookings, catering, and agenda preparation. 
• Liaise with relevant staff to address business arising from meetings and assist in determining the appropriate course of action. 
• Assist in coordinating with various departments and ensuring timely execution of decisions. 

Collaboration  

• Collaborate with cross-functional teams to ensure consistency and alignment with business objectives. 
• Maintain strong relationships with external partners, agencies, and vendors. 

What you'll bring:    

• Certificate in office administration or equivalent. 
• 5+ years in administrative roles, supporting senior leadership teams.   
• Expert knowledge of the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). 
• Strong verbal and written communication skills. 
• Highly professional and adaptable with proven judgment, integrity, and discretion. 
• Demonstrated initiative and organizational skills. 
• Proven ability to resolve scheduling conflicts and logistical issues efficiently. 
• Experience operating in a highly confidential environment. 
• Experience in managing projects and coordinating with multiple stakeholders. 
• Experience in taking minutes for management and/or board meetings. 
• Ability to anticipate and proactively act upon the administrative needs of the Executives. 
• Experience managing multiple priorities and meeting deadlines in a busy environment. 

Your Total Rewards: 

Annual salary range: $59,900 - $70,500

Pay is based on your skills, experience, and the value you bring.

Health & Wellness and Time away

We support your well-being with extended health and dental coverage, and mental health support. Enjoy vacation and personal days to recharge and take care of life outside of work.

Financial well-being

You’ll have access to Beem member perks: Enjoy free banking, and other exclusive member benefits.

The bottom line

Our Total Rewards reflect who we are — investing in your growth, recognizing success, and supporting you at work and beyond.

At Beem we are BOLD and Always Welcoming and our values are at the forefront of everything we do!  

• Build Together: You are a team player who thrives on collaboration, sparks ideas, and fosters inclusivity.
• Own It: You are ready to take charge, drive change, and deliver outstanding results.
• Lead with Agility: You are a dynamic, adaptable thinker who thrives on challenge and innovation.
• Driven by Curiosity: You are eager to explore, learn, and shape the future. 

Ready to join? 

Visit us at www.beemcreditunion.ca to learn more about what it’s like to work for Beem Credit Union!  We sincerely thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.  

We at Beem Credit Union are committed to ensuring inclusive employment practices and an accessible business environment for our employees. We do not discriminate based on any protected attribute covered by the Human Rights Code and encourage all qualified candidates to apply. We are committed to a fair and equitable hiring process for all candidates. All applications are reviewed by a member of our team. 

Beem Credit Union serves communities across many traditional Territories and Treaty areas in British Columbia. We are grateful to live and work on this land and are committed to reconciliation, decolonization, and building strong, connected relationships.