Programme Officer (Transformation initiatives programmes)

Job grade: FGIV 

Internal job grade: FGIV

Type of position: Contract agent 

Selection procedure reference: EMA/CA/11420 

Job title: Programme Officer (Transformation initiatives programmes) 

Talent Pool: FGIV Change, Programme and Project Management

Deadline for applications: 26 May 2026 at 23:59 CET 

Salary: 4249,97  Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))

Location: Amsterdam; Netherlands (NL) (relocation to take up duties is mandatory)

 

 

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About this position:

 

EMA is creating a Reserve List for a Programme Officer to provide support to transformation programmes, in line with the Agency’s program management methodology.

 

In this role, you will collaborate closely with the Project Management Specialist and other team members to deliver programmes and projects objectives, coordinate multidisciplinary teams, acting as a key interface between operational workstreams and their key stakeholders. The set of skills required for the position is focused on the coordination of transformation initiatives (process redesign and transformation).

Working in a dynamic environment, the Programme Officer ensures effective coordination between business units, technical teams, external and internal stakeholders, contributing to the successful delivery of projects and programmes targeting established strategic objectives. Such programmes may support the implementation of the division’s digital transformation strategy, data governance or process automation programmes.

 

In this job you will:

 

• Facilitate collaboration between business and technology stakeholders (internal and external);
• Contribute to the work of the Data Protection Officer in assuring the implementation of “data protection by design and by default” in the Division’s processes;
• Manage collaboration tools used to structure and track projects or programmes backlogs and deliverables (e.g., ADO, Miro, Microsoft Planner, Microsoft project, etc);
• Coordinate and support multiple projects or initiatives simultaneously;
• Analyse and present information clearly through reports, presentations or dashboards;
• Plan and monitor project tasks, including tracking deliverables, timelines and risks;
• Contribute to the drafting of digital transformation strategies and their implementation plans;
• Coordinate the business analysis activities in preparation of process automation activities;
• Organise and plan ceremonies and program/project events, managing competing priorities;
• Assist Subject Matter Experts (SMEs) in the development of operational dashboards and “applications” to automate workflows and processes.

 

 

 

Apply if you meet these eligibility criteria (mandatory applicable for both profiles):

 

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

 

General conditions:

1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway;
2. Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. Have fulfilled any obligations imposed by applicable laws concerning military service.

 

Specific condition: 

1. A level of education which corresponds to completed university  studies of at least three years attested by a diploma that must have been obtained by the closing date of this vacancy notice in fields of : business management, information technology, social sciences, economics and finance, international relations, data science, ‘’Science, Technology, and Innovation” (STI) and other similar areas.

 

General Condition 1 and Specific Condition 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failure to present these documents may result in the disqualification from the selection procedure. 

 

Only eligible candidates will be assessed by the Selection Committee.

 

 

You will also Need:

 

Experience:

• At least 2 years of experience in analysing and mapping business processes, applying process management methodologies to identify opportunities for improvements;
• Experience in using process modelling and prioritisation methodologies;
• Experience in dealing with internal and external stakeholders in a multicultural and multidisciplinary environment.

 

Skills and knowledge:

• Good skills in drafting strategic documents, presentation and deliver them for high-level stakeholders.

 

 

Competencies you Need to Have:

 

Sub-family competencies:

    Managing change and transition    Basic
    Programme and project management    Intermediate
    Applied knowledge    Basic

Grade competencies:

    Adaptability and agility    Intermediate
    Analysing and problem solving    Intermediate
    Coping with pressures and setbacks    Intermediate

 

Core competencies:

    Ethics and integrity    Basic
    Team collaboration    Intermediate
    Customer centricity    Intermediate
    Results orientation    Intermediate
    Communication    Intermediate
    Cross-cultural sensitivity    Intermediate
    Continuous learning and self-development    Basic

 

 

For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework. 

 

 

These are considered as Nice to Have:

 

 

Experience:

• In coordinating and organising programs in public institutions, participation to multi-stakeholders' initiatives (e.g., organization or division/unit wide strategic programs) including support and participation to change management activities.

 

Skills and knowledge:

• Knowledge of Prince2 and / Agile foundation, SAFe (other equivalent).

 

 

 

Selection procedure timelines

Deadline for applications

26 May 2026 23:59 CET 

Preliminary Assessments

estimated mid June 2026

Final assessments

estimated end of June 2026 

Decision expected

estimated end of June - early July 2026

 

 

 

 

 

 

 

 

 

 

Selection process

Only eligible candidates (see eligibility criteria) will be assessed by the Selection Committee. 

Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competencies in different steps of the selection procedure.

Note:  Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.

Before the start of the selection procedure, it is decided which criteria and competencies will be assessed at each stage of the process. Certain criteria / competencies will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.

 

Shortlisting

In order to allow the Selection Committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and Sub-family competencies.

 The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.

 

Assessments

Only eligible candidates who possess all Need to have requirements and Sub-family competencies will progress to the next stage.  

Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above). In addition, selected Core Competencies may be assessed throughout the process.

Next steps of selection will include preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, presentation etc.). All assessments are based on the assessment criteria listed in this vacancy notice. 

Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed. 

Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competencies assessed at each stage of the process and the type of assessment tools used.

 

Reserve list and/or job offers

 

The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.

We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.

When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.

More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.

 

Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.

The successful candidate will be required to relocate to the Netherlands to take up duties.

 

[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 114.6. Please consult the Eurostat and Commission websites for more information on weightings.

 

______________________________________________________________________________________________________

Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu

 

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